Special Event Coordinator

Job Description

Job Description

About the Company :

Carvertise is an award-winning marketing company that turns cars into moving billboards. Since 2012, Carvertise has partnered with hundreds of great national brands including Wawa, Netflix, Crayon, EA Sports, and Nascar to deliver marketing outcomes to businesses while helping thousands of drivers earn extra cash across the country.

About this Role :

Carvertise is seeking a Special Events Coordinator to ensure client expectations are met through the flawless execution of driver events. Our clients rely on us to ensure campaign activations go out without a hitch, and you will be central to this success! You will be quick thinking as you monitor event success, flexing as necessary to deliver on all expected outcomes. Your communications and interactions solidify the driver experience and team relationships while growing Carvertise culture.

Work Schedule :

Generally, this will be a full-time Monday - Friday position, general hours 11 : 00 - 7 : 30; however, strong flexibility is needed to provide coverage for later evening, weekend, and / or holiday event activity.

Travel Requirements :

Able to travel approximately 50% of the time, including overnight and weekends to accommodate a busy event schedule.

Role Responsibilities Include :

• Executes standard & unique campaign events, whether remotely or in person, including vehicle SWARMS, conference requests, etc. ensuring driver logistics and presence per agreed upon terms
• Maintains availability during driver campaign execution window; coordinates driver logistics and intercedes to ensure drivers hit campaign targets and agreed upon terms
• Owns event execution, identifies gaps and pulls necessary levers (incentives, contests) within scope to meet targets
• Regularly communicates with drivers about events, app tracking, driver incidents or standard driving questions
• Generates regularly scheduled and ad hoc reports for clients, sales and other Carvertise teams regarding campaign execution, milestones, results, and other useful metrics; formats and presents data and reports according to specs
• Maintains and monitors driver tracking systems, adding / removing drivers; troubleshoots driver tracking as needed
• Verifies correct driver tracking to accounts, confirms mileage and troubleshoots driver issues as needed
• Works with the operations team to ensure successful roll out of event centric campaigns
• Launches established driver surveys, contests or irregularly scheduled events on quarterly and as-needed basis, organizes, communicates and reports results
• Communicates professionally and provides data, information and resources as needed for a variety of audiences : clients, team, leadership
• Provides on-the-job training to support skills, development and competency of team members
• Supports all job and department process improvement initiatives to include finding and recommending ways to perform work more efficiently and effectively, drafting / updating procedures, developing training resources, etc.
• Performs other special projects, tasks or duties as assigned by operations or company leadership

Requirements :

Physical Requirements

Carvertise is proud to be EOE.