Accounts Payable Specialist

Zips is currently seeking an Accounts Payable Specialist to join our accounting team. This role will be responsible for accurately processing and recording invoices, expense reports, and payments in a timely manner. Duties include verifying the accuracy of invoices, resolving discrepancies, maintaining vendor files, and ensuring compliance with company policies and procedures. Requires strong attention to detail, organizational skills, and proficiency in the accounts payable software.

Responsibilities

• Receive and verify expense reports; reconcile expense and other financial reports with account balances and other office records
• Facilitate payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies
• Perform vendor account reconciliation, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed
• Provide support for annual audit statement
• Analyze invoices for accuracy and eligibility for payment
• Verify purchase / check request is completed before payments are initiated
• Process manual check requests
• Monitor email boxes to ensure invoices are entered into the AP system timely and accurately
• Troubleshoot vendor issues and respond to vendors timely
• Responsible for complete set-up of vendors to include proper documentation
• Assist with expense management platform administration

Required Skills

Requirements

Personal Characteristics

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.