Office Administrator (New York)

Summary :

If you are interested in joining a rapidly growing real estate development and investment firm with an excellent reputation in its industry, then this is the opportunity you are looking for. Newland Capital Group (the Company) is an industrial real estate development and acquisitions company headquartered in New York, NY and with operations in California, Pennsylvania, New Jersey and Georgia. For more information, please visit https : / / www.newlandcapitalgroup.com /

In this position, youll play an essential role in supporting our team and ensuring smooth operations across various real estate and investment disciplines.This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. Wed love to hear from you if youre organized, proactive, and ready to grow with us. Any questions will be answered during an interview, should the candidate be pre-selected.

Duties :

Report to the Managing Principal on a daily basis for Ad Hoc Administrative Needs

Manage the Companys recurring administrative tasks as further outlined below

Coordinate internal and external meetings, travel and events, and prepare related agendas

Assist with various HR-related items (e.g., management of the Companys 401(k) portal, PTO tracking, and team members day-to-day schedules)

Create and manage meeting invites as needed

Manage compliance with state-by-state requirements and regulations (including insurance), in jurisdictions in which the Company does business

Oversee and maintain the Companys filing system

Assist team members' management by tracking deadlines and facilitating communication

Support the business developing team with marketing materials, including creating or editing presentations and compiling data

Keep software up to date and work with the team to troubleshoot technology problems; serve as the point of contact for internal IT troubleshooting and external IT vendor support when necessary

Coordinate with outside vendors for services and repairs

Maintain office supplies and manage inventory

Manage social media accounts, public relations, media, and philanthropic work

Research and propose new ideas and tools to increase business efficiencies, save costs, and promote better collaboration

Assist with intra-office connectivity and culture / team building efforts

Support onboarding and offboarding of employees and contractors, including orientation scheduling and equipment setup

Maintain confidentiality of sensitive information, including personnel files and business records

Skills / Qualifications :

Proven experience as an administrative assistant or similar role

Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

Excellent organizational and time-management skills

Strong communication and interpersonal abilities

Ability to work independently and as part of a team

Tech-savvy and resourceful

Bachelors degree in Business Administration, Management, or related field; advanced coursework or certifications in office administration, HR, or operations is a plus

This job description is not intended to be and should not be construed as an all-inclusive list of the responsibilities, skills, efforts, or working conditions associated with the position of Office and Administrative Manager

Location : In-Office.New York City.

Commitment : Part-Time

Schedule : To be discussed. Monday through Thursday half days or Tuesday through Thursday full days.

Salary Guidance : $40 / hr