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Finance & Accounting Coordinator

Finance & Accounting Coordinator

Aspen Careers, LLCColumbus, OH, US
10 days ago
Job type
  • Full-time
Job description

Aspen Careers, LLC has been assisting individuals with their career moves in the legal industry for over 20 years. Put our experience to work for you!

Finance & Accounting Coordinator – An Exciting Career Opportunity!

Aspen Careers is partnering with a well-established legal firm to find a detail-oriented and highly organized Finance & Accounting Specialist to join their collaborative finance team in Columbus, Ohio .

As the Finance & Accounting Coordinator, you will play a crucial role in managing the financial operations of the firm, ensuring accuracy and compliance. You will be responsible for a variety of accounting tasks specific to a law practice, providing essential support to the firm's attorneys and legal staff.

Key Responsibilities

  • Prepare, review, and reconcile client invoices for legal services and disbursements.
  • Process vendor invoices and manage timely accounts payable.
  • Track client payments, outstanding balances, and generate aging reports.
  • Enter attorney time and expenses into billing software (e.g., Timeslips).
  • Reconcile bank accounts and credit card statements monthly.
  • Monitor trust account transactions and handle retainer payments.
  • Maintain accurate financial records in compliance with legal and ethical standards.
  • Communicate with attorneys, paralegals, and clients regarding billing inquiries.
  • Assist with tax preparation tasks (e.g., CAT reports, 1099 forms, vendor setup).
  • Support additional administrative and financial operations as needed.

Required Qualifications

  • Three + years in a bookkeeping or accounting role.
  • Strong working knowledge of QuickBooks and Microsoft Office (especially Excel). Experience with Timeslips or a legal billing software is a plus.
  • Experience handling trust accounts, retainers, and client-specific billing guidelines.
  • Familiarity with legal terminology and confidentiality standards.
  • High attention to detail and excellent time management skills.

    • Preferred Qualifications

  • Knowledge of state-specific tax and billing compliance (e.g., CAT reporting).
  • Experience working with 1099 processing and vendor onboarding.
  • Comfortable working with both digital and paper documentation workflows.

    • The Ideal Candidate Profile :

  • Must have a Bachelor's degree in Accounting, Finance, or a related field. MBA Preferred
  • Proven experience (2-5 years) in an accounting support role.
  • Solid understanding of basic accounting principles and practices.
  • Proficiency in Microsoft Office Suite, particularly Excel (including formulas, data manipulation, etc.).
  • Experience with accounting software (e.g., QuickBooks).
  • Exceptional attention to detail and accuracy.
  • Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
  • Excellent communication (both written and verbal) and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • A proactive and problem-solving attitude.
  • Ability to work independently and as part of a team.
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