Accounts Receivable / Contracts Administrator

OBJECTIVES OF THIS ROLE

This position is responsible for managing company’s accounts receivable processing, ensuring accurate and timely billing, and maintaining positive relationships with clients. This role requires a keen understanding of construction industry billing practices, including contract setup, progress billing, and retainage.

RESPONSIBILITIES

• INVOICING & BILLING, CONTRACT SETUP

o Prepare and send out progress billings, final invoices, and retainage invoices.

o Ensure all billings are accurate, complete, and in agreement with contract terms.

o Stay informed on current projects by attending daily meetings with the Operations team.  Collaborate with team members to identify and resolve discrepancies in billed quantities and amounts.

o Enter new contracts & projects into ERP. Ensure setup is complete by obtaining all necessary documents, such as bonds and certificates of insurance.

o Apply customer payments to accounts.

o Prepare and make bank deposits.

o Follow up on outstanding invoices and ensure timely collection of payments.

o Maintain strong relationships with clients, addressing any billing issues or disputes promptly.

o Communicate with project managers and other stakeholders regarding payment status and issues.

o Maintain detailed and organized records of all receivable transactions.

o Prepare monthly accounts receivable aging reports and other relevant financial reports.

o Assist in month-end close by providing necessary documentation and reports.

o Reconcile receivable subledger balances to financial statements’ balances.

o Analyze and identify trends or issues in receivable and recommend improvements to processes and procedures.

o Ensure all accounts receivable activities comply with company policies and relevant legal guidelines.

o Provide assistance during audits and other external inquires.

SKILLS AND QUALIFICATIONS

PREFERRED QUALIFICATIONS

Compensation : $50,000.00 - $60,000.00 per year