Administrative Assistant

Job Summary

Responsible for managing the front office lobby, greeting and directing guests, and operating the plant's phone system in a professional manner. Functions as an assistant for all administrative duties of the plant.

Benefits

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources : our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. All regular full-time employees may enroll in a variety of health and welfare plans including medical, dental, and vision plans. Other benefits include life insurance, disability coverage, an employee assistance program, and a retirement program. The company also has a variety of voluntary benefits for employees to choose from.

Compensation

$45,000 tp $55,000 depending on experience

Responsibilities

• Answering phones and greeting guests
• Keep track of office and breakroom inventory and supplies and re-stock when needed
• Perform site-specific training as the need arises
• Provides general support as needed to all plant staff
• Sort and File paperwork
• Assist with Accounts Payable activities
• Print Daily Worklist for maintenance and electrical department to be posted to each respective area
• Assist Accounting Manager on open POs during month-end
• Cross-trained to assist other administrative personnel in areas including payroll, overtime tracking, weekly shift schedule, month-end overtime reports
• Handle sensitive information, including legal documents, with the utmost confidentiality and professionalism
• Coordinate meetings as necessary, including the arranging of food, drinks, and other services, including set up and tear down
• Help coordinate social events
• Miscellaneous duties as assigned

Education

High school diploma or GED

Requirements / Qualifications

Preferred :

Conditions of Employment

Successful candidate must submit to post-offer pre-employment physical examination, drug / alcohol screen, and background check. Some positions require on-going drug and alcohol testing.