Executive Assistant (Customer Service)

Title : Executive Assistant (Customer Service) Description : Posting End Date : 03 / 06 / 2022

Job Summary / Purpose

This position will coordinate all administrative functions and provides multifaceted administrative support to a senior department management and staff.

Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc.

Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and / or updating functionally related reports and records, developing and / or participating in special projects.

Job Duties / Responsibilities

Provide secretarial and administrative support to Vice Presidents.

Monitor scheduling communications and maintain Vice Presidents calendars; schedule events, travel arrangements and departmental meetings;

and arrange conference calls, meeting facilities and catering.

Prepare formal correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence, and copies.

Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.

Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.

Be proactive in forwarding work issues to the appropriate managers / supervisors.

Process expense reports and input time worked into payroll system.

Communicate daily with internal and external business contacts / consultants.

Assignments may involve overtime hours.

Regular attendance is essential; working remotely is not possible

Minimum Requirements

Minimum education required of the position

Typically requires vocational training, apprenticeships, or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum experience required of the position

8+ years

LI-AB1

Primary Location : Louisiana -New Orleans

Job Function : All Other Jobs

FLSA Status : Nonexempt

Relocation Option : No Relocation Offered

Union description / code : NON BARGAINING UNIT-NBU

Number of Openings : 1

Req ID : 105844

Travel Percentage : Up to 25%

An Equal Opportunity Employer, Minority / Female / Disability / Vets. Please click to view the full statement.

WORKING CONDITIONS :

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and / or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company.

Exempt employees may not be paid overtime associated with such duties.

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