Administration Assistant

Job Description

Job Description

Job Title : Administrative / Executive Assistant 2

Location : Onsite in Dallas, TX – Williams Square, Corporate Headquarters

Duration : 12 months

Pay : Roughly $18.50 / hour W2 or $21 / hour C2C

Job Description :

The Administrative / Executive Assistant will support the Electric Power Division's Large Electric Power Solutions team by managing scheduling, correspondence, and coordination of global travel and dealer meetings. This individual will act as a key communication point between directors and external / internal stakeholders, ensuring efficient office operations and high-level support.

Key Responsibilities :

• Coordinate calendars and schedule meetings, including global and dealer-facing events.
• Prepare invoices, memos, reports, and other business documents.
• Organize accommodations and meeting logistics (room setup, agendas, catering).
• Manage records, retrieve reports, and ensure information confidentiality.
• Sort and respond to incoming correspondence and inquiries.
• Order office supplies and assist with basic bookkeeping tasks.

Typical Day & Team Interaction :

Qualifications (Required) :

Qualifications (Desired) :

Disqualifiers :

Why This Role?

This position serves as a key bridge between leadership and external partners, giving visibility into global operations and dealer relations. Ideal for someone who thrives on organization, collaboration, and impactful communication.