Administrative Assistant - Part-Time

Description

Employment Status : Part-Time

FLSA Status : Non-Exempt (Hourly)

Schedule : Monday, Wednesday & Friday 10 am 5 pm

21 hours per week

Reports to : Pastor

Summary :

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position Responsibilities :

• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Respond to and resolve administrative inquiries and questions
• Coordinates and schedules travel, meetings, Baptism Class and appointments
• Prepares agendas and schedules for meetings
• Prepares letters such as communications with other churches regarding Sacraments, letters of recommendations, etc.
• Prepares and prints the weekly bulletin.
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adhering to safety training and protocols on a daily, and taking precautionary measures to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization including but not limited to client names and information, services rendered to clients, donors' names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Requirements

Minimum Qualifications :

Education :

• High school Diploma or equivalent
• Associate’s degree preferred

Experience :

At least four (4) years experience of working in an administrative role providing direct support

License and Credentials :

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge and Skills :

• Experience with computer software and Microsoft Office Applications;
• Must be detail-oriented, organized, self-motivated, and work well independently and on a team
• Must have good written and verbal skills
• Bilingual in English and Spanish - able to speak, read and write
• Must have good critical thinking and problem-solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties, or working conditions associated with the job.

While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.