Corporate Secretary

We are seeking an experienced and highly organized individual to serve as a Remote Corporate Secretary. The ideal candidate will play a critical administrative role, ensuring that company records are accurately maintained, meetings are properly documented, and corporate governance standards are upheld. This position is remote and requires discretion, professionalism, and a thorough understanding of corporate procedures.

Key Responsibilities :

Prepare, schedule, and coordinate board and shareholder meetings, including drafting and distributing agendas, notices, and supporting materials.

Accurately record, transcribe, and maintain minutes of board meetings, committee meetings, and other official company proceedings.

Manage and update corporate records, including bylaws, resolutions, and statutory filings.

Ensure regulatory compliance with federal, state, and local requirements, including timely submission of annual reports and other filings.

Serve as a point of contact for board members, executives, and external legal counsel.

Safeguard confidential and proprietary information, handling sensitive documents with the utmost discretion.

Assist with the onboarding and orientation of new board members.

Maintain calendar of corporate deadlines and compliance dates.

Support the drafting and review of governance policies and procedures.

Provide administrative support as needed to executive leadership.

Required Qualifications :

Bachelors degree in Business Administration, Law, or a related field.

Minimum of 3 years experience as a corporate secretary or in a similar governance or legal administrative role.

Exceptional written and verbal communication skills.

Strong knowledge of corporate governance principles, compliance requirements, and best practices.

High proficiency with productivity software (Microsoft Office Suite, Google Workspace) and virtual meeting platforms (Zoom, Microsoft Teams).

Superior attention to detail, organization, and time management.

Ability to handle confidential information with integrity and discretion.

Compensation

Hourly Pay Rate :

$35.00 $55.00 per hour (based on experience and qualifications)

Benefits

Flexible, fully remote work environment

Comprehensive health, dental, and vision insurance (eligible after probationary period)

401(k) with employer match

Paid time off and paid holidays

Professional development and certification reimbursement

Employee wellness program

Performance-based bonuses

Access to legal and compliance training resources