Administrative Assistant

Are we the road to your future?

We are currently searching for an experienced Administrative Assistant to support our West Region offices in Colorado and Utah. The ideal candidate will bring at least five years of administrative support experience, strong organizational skills, and a positive, proactive attitude.

This position is based in our Golden, CO office. While we offer flexibility when needed, regular in-office presence is expected to provide the best support for daily operations. The role also includes occasional out of state travel, approximately two to three times per year.

What you'll be doing :

• Administrative Support

Schedule and organize staff activities, including meetings, travel, conferences, marketing events, luncheons, and training sessions.

Assist with monthly invoice preparation and review, verifying inclusion of subcontractor invoices, equipment charges, per diem, project expenses, and conformance with client invoicing requirements.

Assist in tracking accounts receivable and contacting clients to ensure prompt payment of invoices.

Ensure weekly and monthly staff timesheets are completed and approved in Vantagepoint for invoice preparation.

Assist with proposal development-typing, updating, formatting, and proofreading documents.

Maintain project schedules and track key milestones.

Develop a working knowledge of company benefits to assist employees as needed.

What you need to have :

Why Volkert?

Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work / life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide.

Key Benefits :

The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.

"For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference."

EOE-Race / Sex / Vets / Disabled

Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.

#LI-SD1

Colorado