ParalegalApTask • Houston, TX, United States

Paralegal

ApTask • Houston, TX, United States

2 days ago

Job type

Full-time

Job description

About Client :

Company is a worldwide provider of legal services, serving law firms, corporations, financial institutions and government agencies-helping them streamline the administration of business operations.

Its scalable, flexible technology is designed to help you quickly and efficiently turn huge amounts of data into manageable, actionable tools you can use to meet a variety of objectives.

Rate Range : $22-$26 / Hr

Job Description :

Trademark docketing paralegal. Needs to know Patricia (PATRICIA IPMS as this is a must).
Houston-based is a bonus, but needs to be willing to travel to Houston intermittently.

Top Required Skills :

Docketing & Deadline Management

Strong expertise in managing complex docketing systems (e.g., Patricia, CPI, Anaqua, FoundationIP).

bility to accurately calendar statutory deadlines from the USPTO, WIPO, and foreign trademark offices.

Precision in tracking filings, renewals, oppositions, and office actions to avoid missed deadlines.

Attention to Detail & Accuracy

Exceptional focus on accuracy when entering data (application numbers, jurisdictions, classes, owners).

bility to identify inconsistencies or errors in filings and correspondence.

Ensures compliance with different jurisdictional rules and procedural requirements.

Communication & Collaboration

Skilled in liaising with attorneys, foreign associates, and clients regarding trademark deadlines and requirements.

Clear, concise communication when providing status updates or reminding stakeholders of upcoming deadlines.

Works effectively across global teams, often handling high volumes of matters under tight timelines.

Summary

The Trademark Docketing Paralegal manages end-to-end docketing for domestic and international trademark matters, driving accuracy, completeness, and on-time execution of all deadlines.

The role requires hands-on expertise with Patricia (PATRICIA IP Management Software) and close coordination with in-house counsel, outside counsel, and business stakeholders.

Experience in oil & gas or the broader energy sector is preferred but not required.

Key Responsibilities :

Maintain and audit the trademark docket across U.S. and international portfolios (USPTO, WIPO / Madrid, and foreign associates), including applications, renewals, declarations, office actions, TTAB proceedings, oppositions / cancellations, and enforcement watch actions.

Enter, verify, and update critical dates, statuses, and dependencies in Patricia (event rules, reminders, workflow triggers); generate reports / dashboards for attorneys and business clients.

Monitor daily correspondence (USPTO, WIPO, foreign associates, watch services); calendar and summarize action items with appropriate lead time.

Prepare, file, and track submissions (e.g., TEAS forms, Statements of Use, Declarations of Use / Excusable Nonuse, Renewals / §9, Madrid designations / renewals) under attorney supervision; liaise with foreign counsel on local filings and formalities.

Support clearance and enforcement workflows (search requests, watch notices, cease-and-desist tracking, online marketplace takedowns) and maintain accurate records of disputes, settlements, and coexistence agreements.

Preserve chain-of-title integrity (assignments, name changes, corporate restructurings) and coordinate recordation with USPTO Assignments and foreign registries.

Produce routine portfolio and KPI reports (upcoming deadlines, filing pipelines, renewal schedules, budget vs. actuals) and fulfill ad hoc data requests.

Develop / maintain SOPs, data-quality checks, and escalation paths; recommend process improvements to enhance integrity, speed, and compliance.

Coordinate with A / P and vendors (invoices, estimates, accruals); reconcile docket events with billing records.

Partner with brand / marketing / product and regional business units to align filings and usage guidelines with go-to-market timelines.

Required Qualifications :

3+ years of trademark docketing experience in a law firm or in-house legal department.

Demonstrated proficiency with Patricia (PATRICIA IPMS) for trademark docketing, reporting, and rules-based calendaring.

Strong working knowledge of USPTO procedures, WIPO / Madrid Protocol, and common foreign filing / renewal practices.

Exceptional accuracy and attention to detail in high-volume, deadline-driven environments; disciplined follow-up and escalation.

Excellent written and verbal communication; clear deadline summaries and reliable stakeholder coordination.

Proficiency with Microsoft Excel / Word / Outlook (e.g., lookups, pivots, data validation) or equivalent reporting tools.

Preferred Qualifications :

Experience supporting clients in oil & gas and / or energy (upstream, midstream, downstream, or renewables) and familiarity with industry naming conventions, product lines, and regulatory sensitivities.

Exposure to enforcement workflows (watch services, marketplace takedowns, UDRP coordination) and brand governance programs.

Experience with additional IPMS platforms (e.g., Anaqua, CPI, FoundationIP, Memotech) and document management systems.

Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.

About ApTask :

ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer :

At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com

Applicant Consent :

By submitting your application, you agree to ApTask's (www.aptask.com) Terms of Use nd Privacy Policy , and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or help@aptask.com. Message frequency may vary. Msg & data rates may apply.

About ApTask :

ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer :

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com.

Applicant Consent :

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Last updated: 2 days ago • Promoted