Legal Administrative Project Assistant Global Law Firm

kay search groupRedwood City, CA, United States

6 days ago

Job type

Full-time

Job description

Job Description

Position
: Legal Administrative & Project Assistant (Global Law Firm)
Location :
Redwood City, CA (Hybrid WFH)
Company :
Globally Recognized AM 100 Law Firm
Comp Package :
Base salary to $80K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.
Summary for Legal Administrative & Project Assistant :

This position will be responsible for providing concierge-style, high-level assistance to attorneys and clients, which includes handling administrative tasks, extensive travel / visa coordination, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.

This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!

Responsibilities for Legal Administrative & Project Assistant :

Handle administrative functions including screening client calls; managing files, attorney calendars, and time records; and preparing attorney expense reports

Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs

Assist with preparing materials for presentations and conferences.

Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications

Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work

Assist with calendaring and scheduling requests (domestic & international)

Organize and facilitate conference and video calls

Prepare engagement letters and new matter memos for new clients and matters

Assist with new-business conflicts process

Assist in promoting business development, entering business activities and coordinating with Marketing department

Requirements for Legal Administrative & Project Assistant :

Bachelor's Degree preferred

1+ years of related experience in a law or professional services firm

Proficiency with Microsoft Excel, Word, and PowerPoint

Demonstrates effective interpersonal and communication skills, both verbally and in writing

Ability to work independently

Ability to handle sensitive matters and maintain confidentiality

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Legal Administrative Assistant • Redwood City, CA, United States

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