Executive & Personal Assistant

AutoBidMaster is seeking to hire an Executive / Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion.

Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times.

RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO :

• Manage the CEO's personal / professional calendar, prioritize meetings, and coordinate competing demands.
• Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed.
• Organize and coordinate company / personal events and team-building activities.
• Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups.
• Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.)
• Develop spreadsheets, reports, and visual data presentations.
• Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed.
• Provide executive support to other executives, as directed by the CEO.
• Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable.
• Maintain filing systems for personnel, update registrations, licenses, and other matters as needed.
• Assist with personal tasks and errands to keep daily life running smoothly
• Handle projects and assignments as the business and personal needs dictates.
• Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly.

SKILLS, AND QUALIFICATIONS :

REQUIREMENTS :

BENEFITS :