Executive Assistant for Institutional Advancement & Alumni Engagement

Executive Assistant for Institutional Advancement & Alumni Engagement

Recruitment began on October 2, 2025

and the job listing Expires on November 2, 2025

Elmira College is a private liberal arts College located in the Finger Lakes region of New York. Elmira College was the first college to offer a comprehensive curriculum for women, and is home of the Center for Mark Twain Studies. We are seeking an Executive Assistant for Institutional Advancement & Alumni Engagement.

The Executive Assistant for Institutional Advancement & Alumni Engagement assists and relieves the Division of operational and administrative details and performs administrative functions that require a thorough knowledge of Elmira College Institutional Advancement policies, procedures, and operations. This position is the first point of contact for the Division.

ESSENTIAL DUTIES :

• Serves as the first point of contact for the Division by answering the telephone and departmental emails. Answers the Vice President's telephone when the VP is unavailable or out of the office;
• Maintains the Vice President's and Associate Vice President's calendars. Calls alumni and donors to obtain and confirm appointments for the Vice President and Associate Vice President;
• Prepares materials for the Vice President, Associate Vice President, and Director of Alumni Engagement for on- and off-campus meetings and events, such as agendas, meeting minutes, talking points, fundraising brochures and folders, and draft reports for committee and board meetings;
• Assists in meeting the needs of the volunteer Boards of the College : Board of Trustees at the Advancement committee meetings; the Alumni Board at full board meetings and committee meetings; and the President's Council at meetings and committee meetings;
• Assists the Division with the creation, planning, and execution of alumni and donor events both on and off campus;
• Provides research support for the division, including alumni records, donor records, potential granting agencies, award nominees, and potential Board and Council candidates;
• Plans for and arranges travel for frontline fundraisers;
• Monitors Institutional Advancement budget accounts, prepares expense vouchers, and reconciles credit card statements each month;
• Supports the Division with constituent mailings;
• Inputs pertinent alumni and donor information and actions into Raiser's Edge, including preparing draft bios for donors and alumni.;
• Maintains CASE and other memberships;
• Manages surveys, as needed;
• Assists and attends campus-wide events such as Admission events, Employee Recognition, Orientation events, Midnight Breakfast, Mountain Day, etc.

QUALIFICATIONS :

WORKING CONDITIONS :

Work is performed on-site (not remote) primarily in a standard office environment with frequent public contact and interruptions. Primary functions require sufficient physical ability and mobility to work in an office setting; to sit for prolonged periods of time; to occasionally stoop, bend, kneel, reach, and twist; to carry, push and / or pull light to moderate amounts of weight up and down stairs; to stand for an hour plus at events; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.

STATUS : Full-time, non-exempt

COMPENSATION : Base rate of 19.00 – 23.10 per hour.

This position is benefit eligible.

TO APPLY : Interested candidates should submit a letter of interest and resume to hr@elmira.edu.

If you require alternative methods of application or screening, please contact the Office of Human Resources directly by emailing hr@elmira.edu, or by calling 607-735-1810.

Applicants must be authorized to work for ANY employer in the United States. We are unable to sponsor or take over sponsorship of employment visas at this time.

Elmira College is an Equal Opportunity Employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, ancestry, political affiliation, sexual orientation, gender identity or expression, marital status, disability and genetic information, age, membership in an employee organization or other non-merit factors.

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