Administrative Assistant Sr

Position Description :

As an Administrative Assistant Sr in OBGYN you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures, under general supervision.

Primary Functions

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence as needed, which may contain confidential information.
• Use complex functions of a variety of computer applications and software packages to develop macros and templates.
• Proofread and format documents to ensure accuracy.
• Screen telephone calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Compile data and information from multiple sources to prepare reports.
• Assist in budget preparation and monitoring expenditures.
• Process payment requests, requisitions, and invoices.
• Demonstrate initiative in sharing the workload with other Administrative Assistants where needed.
• Distribute mail and organize filing systems accurately maintaining records.

Knowledge - Skills - Abilities

Excellent oral and written communication skills are essential. Strong critical thinking, problem solving and attentiveness to detail required. Ability to demonstrate responsibility and dependability when completing assignments, plan and organize work according to established priorities and completed assignments accurately within established timeframes. Ability to work independently and part of a team. Demonstrates cooperation, courtesy and consideration when working effectively with varied people.

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Preferred Schedule : M-F 8-4 : 30

Position Requirements :

Appropriate experience may be substituted on equivalent basis

Minimum Required Education : High school diploma

Minimum Required Experience : 5 years of experience

Preferred Education : Associate's Degree; Bachelor's Degree preferred

Preferred Experience : 5 years of progressively responsible administrative support experience. Significant experience with MS Office software including Excel, Word, and Power Point.

Why MCW?

For a full list of positions see : www.mcw.edu / careers

For a brief overview of our benefits see : https : / / www.mcw.edu / departments / human-resources / benefits

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity / expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants, or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.