Administrative Assistant

Administrative Assistant

Location : MILWAUKIE, OR, United States

Job Family : Admin & Support Services

Job Type : Regular

Posted : Sep 16, 2025

Job ID : 59375

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Job Description

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Org Marketing Statement

At Parker Aerospace, we develop technologies and innovative solutions that enable reliable, efficient and increasingly sustainable flight for the lifecycle of the aircraft, including aftermarket support. Our passionate people with deep engineering expertise, together with our breadth of differentiated technologies, ensure that we make the extraordinary happen and continue to shape the future of aviation in partnership with our customers.

As a member of our team, you are instrumental in fulfilling our mission : 'Enabling Engineering Breakthroughs that Lead to a Better Tomorrow.' Pursuing a career at Parker presents unlimited opportunities for both professional and personal development. Working with some of the most brilliant minds in the industry, your contributions will be pivotal in developing innovative technologies and products, significantly contributing to Parker’s goal of addressing the world’s most pressing engineering challenges. At Parker, our team members belong, matter and make a difference.

Parker Meggitt, a recent addition to Parker Hannifin, is a global leader in the Commercial and Military Aerospace markets, specializing in a wide range of products including fire and smoke detection systems, extinguishing systems, bleed air overheat detection systems, actuators, rudder pedal assemblies, pumps, fuel gauging systems, and high-temperature cables. Located in Simi Valley, CA, this site is within the Fire Safety & Power Systems Division (FSPSD) and is a key supplier in select energy markets, particularly in nuclear gas analyzers and nuclear containment vessel penetration cables. We work directly with some of the largest aerospace companies in the world, including Airbus, Boeing, Embraer, and Lockheed Martin, among others.

Administrative Assistant Job Description

The Administrative Assistant performs a variety of routine administrative and clerical functions for the site, engaging and interfacing with internal and external customers with regularity. Completes daily assignments under general supervision in support of one or more administrative teams and site leadership team. Performs administrative support functions and assigned projects timely and with a high degree of accuracy, in support of the site's goals and objectives. This position will engage with, and support, site functional groups, including Manufacturing, Quality, Safety, Customer Service, etc. on administrative projects to support efficiency in operations of the site.

Job Core Responsibilities

Performs routine administrative and clerical functions under general supervision to support administrative, Leadership, Human Resources, and cross-functional teams.

Completes tasks such as typing, filing, copying, transmitting data, ordering office supplies, scheduling appointments, booking travel arrangements and answering phones.

Administers and performs daily management of site Visitor system, including entry into the system, verification that invitations have been sent, supporting check-in onsite if pre-registration was not completed, and weekly communication to site on anticipated visitors.

Sets up meetings and events; manages conferencing by reserving rooms, facilitating conference calls, and addressing scheduling conflicts collaboratively.

Coordinates meeting and lunch requests, including ordering, set-up, and additional support as required.

Maintains 6S of reception area, all general conference rooms, and common areas such as office supply locations.

Coordinates and plans company-wide events including Summer Family Picnic, Holiday Party, annual Physical Inventory meals, and supports other events such as the annual Team Member Appreciation BBQ event.

Supports Production team members with expense reimbursement profile creation.

Completes monthly reconciliation of administrative purchases and expenditures, prepares supporting receipts and tracking in Excel.

Maintains office supplies; checking stock, placing and expediting orders and verifying receipt of supplies.

Creates and updates organizational charts and phone extension lists.

Screens incoming calls and correspondence; using independent judgment as needed.

Operates a variety of standard office equipment in performance of duties; troubleshooting routine problems or initiating service calls as necessary.

Other responsibilities as assigned.

Regular, consistent and punctual attendance is required. May need to work variable schedule(s) and additional hours as necessary.

Job Specifications

Education : Secondary Certificate / High School Diploma is required. College degree is preferred.

Years Experience : 2+ years of relevant experience

Skills

Demonstrated administrative, reception, and customer service skills, preferably in a fast-paced working environment.

Strong attention to detail, good organizational skills, and the ability to prioritize with changing situations on a regular basis with a high sense of urgency.

Ability to recognize and solve typical problems and select solutions from established options.

Good interpersonal, written and oral communication skills to drive tasks to completion.

Ability to complete tasks timely and with a high degree of accuracy.

Strong customer relations skills to support daily interactions and positive engagement with both internal and external customers.

Proficient in Microsoft Office Suite, including Word for drafting communications, letters, memos; Outlook for email & conference room scheduling and resource management, PowerPoint slide preparation for presentations, and Excel for general reporting and tracking.

Experience in Visio or similar organizational chart tools is preferred.

Ability to sit, stand / or walk for extended periods of time.

TYPICAL MENTAL AND PHYSICAL DEMANDS

While performing the duties of this job, the employee is required to sit, stand, walk. The employee frequently is required to use hands to operate a computer and is required to talk and hear. The employee is frequently required to stand and walk or move to other locations within or outside the facility. Specific vision abilities required by this job include close vision. Also expected of the employee is regular attendance, the ability to work cooperatively and professionally with others and members of the public, and the ability to manage multiple tasks at once.

We offer a comprehensive and competitive total compensation package.

Come join the Parker Aerospace Team! We are proud to offer competitive benefits designed with health, wealth and well-being in mind.Our competitive package includes :

Benefit & Retirement Plans

Parker offers competitive benefit programs, including :

Comprehensive coverage for medical, prescription drugs, dental, vision, voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost.

401(k) Plan with company matching contributions at 100% of the first 5% of pay

Company provided defined-contribution retirement plan with annual contribution equal to 3% of pay

Career development and tuition reimbursement

Other benefits including paid parental leave, short and long-term disability programs, adoption assistance, a Care.com membership and financial planning assistance are provided at no cost to you.

Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates.

Paid Time Off and 13 Company-Paid Holidays.

Drug-Free Workplace

In accordance with Parker’s policies and applicable state laws, Parker provides for a drug-free workplace. Therefore, all applicants seeking employment with Parker will be subject to drug testing as a condition of employment.

This position is subject to meeting U.S. export compliance and / or U.S Government contracting citizenship eligibility requirements.

Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.

(“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”)

If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission ()