Sales Coordinator

Job Description

Job Description

Company Description

We are looking for a Sales Coordinator  to join the re-opening of the famed  Delano Miami Beach.

Set to open its doors in 2025, Delano Miami Beach will fuse historic charm with contemporary luxury, reflecting a reimagined experience that pays homage to the original visionary concept. Comprising 170 rooms and distinct food and beverage concepts, the hotel will preserve its iconic walk-in pool and, in addition, unveil a new pool on an amenity deck, offering breathtaking views of the ocean. Delano Miami Beach will act as the brand’s flagship location, re-establishing Delano as a trailblazer in luxury lifestyle hospitality. Ennismore, in partnership with Cain International (the owners of Delano Miami Beach as well as partner in the Delano brand), are currently undertaking a significant renovation and redevelopment of the iconic Delano hotel with an aim to open its doors again ahead of the 2025 winter high season.

Job Description

JOB OVERVIEW :

Under the general guidance of the Director of Sales, the Sales Coordinator is responsible for

providing administrative and sales support to the Sales team to ensure the smooth operation of

the department and the successful execution of group and event bookings. The Sales Coordinator

assists in coordinating client communications, preparing proposals and contracts, managing sales

systems, and supporting follow-up efforts to maximize revenue opportunities. This role plays a

key part in maintaining strong client relationships, ensuring timely responses, and helping the

sales team meet and exceed business goals.

YOUR KEY RESPONSIBILITIES :

• Provide administrative support to the Sales team, assisting with lead follow-up, proposal generation, contracts, and event coordination.
• Coordinate communication between clients and internal departments to ensure smooth planning and execution of events and group bookings.
• Maintain and update client records, event calendars, and booking details in the sales system (e.g., Delphi, Opera, or SCMC).
• Assist in preparing sales kits, marketing collateral, proposals, menus, and client correspondence (emails, letters, packets).
• Support the team in organizing site inspections, familiarization trips, and client meetings.
• Track incoming leads and inquiries; ensure timely responses and proper documentation of client communications.
• Help maintain relationships with existing and prospective clients through courteous,prompt, and professional service.
• Coordinate with the Operations and Events teams to distribute Banquet Event Orders (BEOs) and floor plans and ensure event logistics are confirmed.
• Prepare and process invoices, assist with payment tracking, and ensure all accounting documents are complete and accurate prior to events.
• Greet clients on-site and assist with introductions and event hand-offs to the operations team as needed.
• Participate in weekly sales and operations meetings to review upcoming events, client  expectations, and special requirements.
• Assist with compiling sales reports, revenue tracking, and budget documentation as needed.
• Support community outreach and promotional efforts, such as attending local events,networking functions, or supporting trade show preparation.
• Participate in training and development initiatives as assigned by the Director of Sales.
• We recognize we are in the hospitality industry and that may require us to provide lateral service.
• We will on occasion call for each individual in the team to on a routine basis perform various related tasks as needed in the spirit of providing exceptional guest service.

Qualifications

SPECIFIC JOB KNOWLEDGE & SKILLS :

Additional Information

All your information will be kept confidential according to EEO guidelines.