Executive Assistant
East West BancorpPasadena, CA, US30+ days ago
Job type
- Full-time
Job description15+ years of related experience in an executive administrative capacity reporting directly to high level executives Experience in a fast paced corporate environment working with executives, management, auditors, regulators, all levels of staff, outside clients Strong organizational skills, attention to detail and problem solving skills Ability to prioritize multiple tasks with minimal supervision Ability to work efficiently and calmly under pressure in a fast paced environment Highly professional and interpersonal skills when dealing with clients, employees, executives and board of directors Self-motivated and proactive with minimal guidance Excellent verbal and written communication Excellent time management skills and ability to prioritize assignments / tasks Must be able to take initiative, adaptable and multi-task to meet multiple deadlines Flexibility in work schedule Expert in Microsoft Excel, Word and Power Point Professional working proficiency in Mandarin is a plus
Executive Assistant
The Executive Assistant is responsible in providing high-level administrative support, oversight and organization in a highly professional and efficient manner to ensure the day-to-day fulfillment of the responsibilities and commitments of C-suite level Executive.
Responsibilities :
- Responsible and manages multiple complex calendars, scheduling meetings and events for several C-suite level Executives
- Coordinates corporate meetings, departmental functions including conference room reservations and setup for board meetings
- Greets and maintains contact with department visitors and clients. Serves as first line of communication between clients and bank while delivering excellent customer service and demonstrate a high degree of professionalism and confidentiality
- Anticipates the needs and applies strategic business thinking to support the Executives
- Makes appropriate, informed decisions regarding the EVPs' scheduling
- Develops and prepares reports, documents, and presentations for department staff as directed
- Maintain accurate bank corporate records / filing system including board related documents to be reviewed by auditors and regulators
- Screen calls and prioritizing emails
- Maintain high level of professionalism and confidentiality in work assignments, documents
- Processes and maintains correspondence, files, records and minutes, and performs other specific duties
- Coordinates detailed travel arrangements at domestic and international level for Executives and Board of Directors
- Prepare expense reports, submit timecards, special assignments
- Maintains office supplies inventory
- Assists with Receptionist relief for breaks, lunch and as needed
- Perform other duties and special projects as assigned by Executive Assistant
Qualifications :
Compensation :
The base pay range for this position is USD $75,000.00 / Yr. - USD $115,000.00 / Yr. Exact offers will be determined based on job-related knowledge, skills, experience, and location.
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Executive Assistant • Pasadena, CA, US