AP Specialist

About the Company & Opportunity :

• Our client is well known in the construction industry with many current projects
• The business serves various industries including public, private, and commercial institutions throughout the Mid-Atlantic region
• Views their employees as their biggest asset
• Great opportunity for employees seeking work-life balance

AP Specialist

Location : Washington, DC (Southeast - Navy Yard)

Responsibilities :

AP Specialist will be responsible for high volume AP (around 500 invoices / week)

AP Specialist will receive invoices through the AP inbox, mail, or project managers will hand the invoices to the AP Specialist

Invoices have addresses on them that the AP Specialist will match to a list of job numbers (sometimes Project Managers put the job # in the reference)

A complicated part of this is that our client has blanket contracts with some vendors, so sometimes more than one job number will be on an invoice, must be allocated correctly.

Invoices are then uploaded into QuickBooks and set up for payment. (Our client is in the process of moving to ACH, but this is still in process).

Will be less than 500 checks / week going out because some payments are already set up as ACH's

Check runs are on Wednesdays - checks are cut, then they're handed over to the Accounting Manager for signature by President.

Once signed, checks will be given back to the AP Specialist who puts them into an envelope and mails to the vendor.

AP Specialist will be sitting in the front of the office, occasionally will need to open the front door to greet / let a visitor in (typical visitors are Amazon deliveries or water deliveries)

AP Specialist will complete hoc tasks and projects, as requested

Requirements :

Ideally 3+ years full cycle AP experience

Construction or similar industry with project-based transactions would be a plus but NOT required

Previous QuickBooks Online experience is a plus but not required if someone has experience utilizing another accounting system

Outlook - experienced sending and receiving emails

Basic Excel skills

Able to download and update attachments

Should be comfortable printing off documents, as requested

Personality Fit :

Team player

Must have strong attention to detail

Reliable

Skilled utilizing technology

Quick learner

Comfortable working in a construction office environment

Salary : $55,000 - $60,000

Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity. Thanks!