Executive Assistant to Chief Executive OfficerThe Black Swan Group • Las Vegas, NV, United States
Executive Assistant to Chief Executive Officer
The Black Swan Group • Las Vegas, NV, United States
16 days ago
Job type
- Full-time
Job descriptionReport directly to the Director of Operations & CEO. Occasionally assist senior-level staff, team members, and key external collaborators in line with our mission and goals. Flexibility & Adaptability : Ability to pivot effortlessly as priorities shift. Unwavering Accountability : A proactive mindset, owning responsibilities and swiftly addressing any challenges. Continuous Learner : An eagerness to embrace new skills and insights, always striving for personal and professional growth. Proactive Visionary : A forward-thinking approach, always staying several steps ahead to optimize processes. Hands-On Spirit : Willing to dive in and support wherever needed, serving as an essential member of our close-knit team. Impeccable Attention to Detail : A meticulous eye for anticipating and addressing the needs of the business. Education : Some college experience (2 or 4 years preferred). Experience : At least 4 years in high-level administrative support roles. Tech Savvy : Proficient in G-Suite, Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, and preferred software such as Asana, Slack, HubSpot, DocuSign, and Zoom. Interpersonal Excellence : Extraordinary ability to connect and build relationships with key stakeholders, both internally and externally. Organizational Guru : Adept at seamlessly prioritizing and managing multiple projects with exceptional attention to detail. Availability : Predominantly Monday to Friday, working closely with the CEO at his residence alongside the team. Flexibility : Must be available for occasional weekend commitments and flexible to adjust hours based on international travel and time zone variations. Critical Responsiveness : Flexibility and adaptability are non-negotiable, given the dynamic nature of our CEO’s schedule. Do the Right Thing Pursuit of Excellence Team First Figure it Out Attitude Have an Abundant Mindset Have a Sense of Humor Paid Time Off Dental Insurance Vision Insurance Other
We are seeking an exceptional Executive Assistant to support our visionary CEO and offer secondary assistance across departments. This role requires a proactive and highly organized professional who thrives in a fast-paced, high-profile environment, ensuring seamless operations for our executive team.
Key Responsibilities :
- Elite Executive Support : Serve as the CEO's trusted right hand, managing complex scheduling, extensive travel arrangements (airline tickets, luxury hotel accommodations, ground transportation, etc.), and calendar management with unparalleled precision.
- Departmental Coordination : Plan and execute high-impact events and strategic meetings, ensuring every detail aligns with our brand’s excellence.
- Administrative Excellence : Oversee general administrative and accounting tasks, streamlining processes to ensure optimal efficiency. Provide exceptional management of email communications and sensitive correspondence.
- Operational Mastery : Continuously support calendar organization, detailed travel plans, expense management, event registrations, and comprehensive meeting preparation.
- Relationship Management : Act as a polished representative for the CEO, handling communications with discretion and professionalism. Interface confidently with internal and external VIP clients and partners.
- Detail-Driven Organization : Anticipate needs, foresee potential issues, and proactively mitigate them, ensuring no detail is overlooked and no opportunity missed.
- CEO Liaison : Work closely with the CEO’s on-the-ground team to maintain seamless collaboration. Become the CEO's strategic memory and guiding force, keeping him focused on leading the business rather than managing it.
- Trusted Advisor : Use sound judgment and maintain the highest level of confidentiality when dealing with proprietary information.
Reporting Structure :
Our Ideal Candidate Brings :
Essential Skills & Experience :
Work Schedule & Expectations :
Our Core Values
How we hire and grow..
Other Benefits :
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Chief Executive Officer • Las Vegas, NV, United States
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