Executive Administrative Assistant

Executive Administrative Assistant

(On-site, Indianapolis, IN)

About Westfield Outdoors

Westfield Outdoors, Inc. is a leading provider of innovative and high-quality outdoor products, including camping gear, furniture, and sporting goods. Headquartered in Indianapolis, Indiana, we serve major national retailers as well as consumers through our own branded channels. With a strong focus on design, quality, and customer experience , Westfield Outdoors continues to expand its reach in the outdoor industry by combining global sourcing capabilities with U.S.-based brand management and product innovation.

Position Summary

Westfield Outdoors is seeking a highly skilled and resourceful Executive Administrative Assistant to support the CEO, COO, and EVP of Product . Reporting directly to the COO, this role requires exceptional analytical ability, outstanding written communication, and advanced proficiency in Excel and PowerPoint

The Executive Administrative Assistant will serve as a trusted partner to leadership — preparing polished reports and presentations, tracking business initiatives, and ensuring priorities are executed with precision. The role will also provide secondary HR administrative support in coordination with our HR and payroll partners.

Reports To : Chief Operating Officer

Key Responsibilities

Executive Support (Primary)

• Provide direct support to the CEO, COO, and EVP of Product with scheduling, meeting preparation, and project coordination.
• Attend and take detailed notes during executive meetings; synthesize discussion points into concise action items and polished summaries.
• Build, edit, and maintain professional-quality PowerPoint decks for executive-level communications.
• Develop, analyze, and maintain reports, models, and summaries in Excel to support strategic and operational decision-making.
• Coordinate quarterly and annual company meetings, including scheduling, communications, attendee management, catering, agendas, and materials.
• Manage occasional travel arrangements and logistics for executive leadership.

HR Administrative Support (Secondary)

Qualifications

Work Environment

Salary & Benefits