Construction Project Administrator

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Position Summary :

We are seeking a highly organized and proactive Construction Project Administrator to support our project management and field operations teams in the construction of multi-family housing. This individual will play a key role in the administration and coordination of contracts, purchase orders, change orders, submittals, and field tracking activities. The ideal candidate has a strong background in construction administration and thrives in a detail-oriented environment.

Full Job Description

Position Summary :

We are seeking a highly organized and proactive Construction Project Administrator to support our project management and field operations teams in the construction of multi-family housing. This individual will play a key role in the administration and coordination of contracts, purchase orders, change orders, submittals, and field tracking activities. The ideal candidate has a strong background in construction administration and thrives in a detail-oriented environment.

Key Responsibilities

• Assemble, issue, and manage contracts, purchase orders, and change orders in coordination with the project team.
• Receive, log, track, and distribute submittals and shop drawings, ensuring timely reviews and approvals.
• Support the Senior Project Manager with project documentation, scheduling updates, and status reporting.
• Assist the Field Superintendent in tracking field labor, subcontractor manpower, daily reports, and material deliveries.
• Maintain and organize project files, logs, and communications in accordance with company protocols.
• Monitor project compliance with administrative procedures, contract requirements, and internal controls.
• Help coordinate with subcontractors, vendors, and consultants to ensure all documentation is accurate and current.
• Facilitate communication between field and office personnel to support smooth project execution.
• Participate in project meetings, prepare meeting minutes, and assist in follow-up on outstanding items.
• Ensure subcontractor compliance with project reporting requirements.
• Ensure work permits, insurance certificates, employee OSHA training is up to date.

Qualifications

Schedule

Work Location : In person

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Project Management and Information Technology

Industries

Staffing and Recruiting

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