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Our Blood Institute is hiring : PUBLICITY FULFILLMENT COORDINATOR in Oklahoma Cit

Our Blood Institute is hiring : PUBLICITY FULFILLMENT COORDINATOR in Oklahoma Cit

MediabistroOklahoma City, OK, United States
30+ days ago
Job type
  • Full-time
Job description

Overview

Our Blood Institute is seeking a Publicity Fulfillment Coordinator who will support the Publicity & Promotion Operations Manager by coordinating key administrative, operational, and customer service functions. The position is essential to ensuring smooth day-to-day functions across multiple areas including publicity, promotions, office, and multiple online store fulfillment channels.

Location : Oklahoma City, OK

Salary : Competitive pay based on education and / or experience and $500 bonus after 6 months and $1,000 bonus after 1 year

Benefits : Health, dental, vision, life insurance, long term disability, 401(k), paid-time off, $5,000 annual tuition reimbursement, holiday pay, etc.

Days : Monday through Friday

Hours : 8 : 00 a.m. to 5 : 00 p.m.

Qualifications

  • High School Diploma or GED required
  • Highly proficient knowledge of Microsoft Office products including Word, Excel, Outlook, Publisher and PowerPoint
  • Knowledge of Adobe InDesign and Photoshop
  • Demonstrate critical thinking skills
  • Outstanding verbal and writing skills
  • Possess excellent proofreading skills
  • Excellent communications and relationship management skills
  • Confident, dependable, attentive to details with results orientation
  • Attention to detail and extremely organized
  • Experience with managing multiple priorities and programs

Primary Responsibilities

Promotional Customer Service & Support

  • Respond to internal inquiries and support tickets regarding promotional items, sizes, and availability.
  • Track, document, and follow up on promo-related customer service issues.
  • Provide support for returned promotional items and processing replacements or point reimbursements.

    • Office & Administrative Support

  • Maintain inventory of general office supplies and manage reordering schedules.
  • Provide support for interoffice shipping needs and logistics.

    • Publicity & Warehouse Supply Management

  • Track usage and reorder thresholds for publicity supplies, labels, and promotional inserts.
  • Coordinate inventory transfers between storage locations and fulfillment hubs.
  • Ensure warehouse materials are packed and staged for publicity needs in a timely fashion.

    • Online Store Fulfillments

  • Support fulfillment processes for multiple storefront orders.
  • Monitor order flow and escalate any stock, shipping, or fulfillment issues proactively.
  • Serve as liaison between donor services and promotional fulfillment workflows.

    • Basic Financial Reconciliation

  • Collect, organize, and submit receipts related to promotional purchases and shipping expenditures.
  • Assist in reconciling expenses for monthly / quarterly financial reports.

    • Publicity & OKC Mobile Fulfillment Backup

  • Serve as backup support for daily packing of promotional shirts and items for OKC Mobiles.
  • Assist in urgent publicity order fulfillment during peak periods or staff absences

    • Seniority level

  • Entry level

    • Employment type

  • Full-time

    • Job function

  • Other

    • Industries

  • Hospitals and Health Care

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