Overview
We are seeking an Executive Assistant / Office Coordinator who will provide one on one administrative support for multiple senior level executives and will help facilitate office initiatives.
Their duties include coordinating and organizing executive required activities with timely and accurate completion. It's not a small or easy task, but it’s a fun and rewarding one.
If you think you’re up for it, read on.
Day to day, your role will include :
- Create professional PowerPoint presentations utilizing charts, diagrams and graphs
- Type correspondence and maintain files
- Manage executive(s) calendars and coordinate travel
- Demonstrate strong verbal, interpersonal and written communication skills
- Exhibit organizational capabilities with the ability to handle multiple tasks in a fast paced environment
- Display a professional, detailed-oriented and pro-active approach
- Provide assistance with copying, faxing, and distribution of materials.
- Coordinate Client / department functions
- Assist with T&E preparation for executive(s)
- Excellent computer skills with a high proficiency in Outlook, Word, Excel, and PowerPoint
- Must be available to work occasional overtime
- Greet new hires and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
- Assist with office culture events and initiatives
Qualifications
- Two or Four year degree
- 5 or more years experience in a client service environment
- Strong PC skills in Windows environment (Outlook, Word, Excel and PowerPoint)
- Organized; detail-oriented; resourceful and self-motivated; customer focused, deals well with ambiguity and change, results-oriented, and ability to manage multiple tasks at one time
- An understanding of newer communication mediums, such as forums and blogs, and experience utilizing them effectively in communications programs is required
- Candidate must be open to travel as needed
- Candidate must be in office 3x or more per week
Got what it takes? We’d love to hear from you.
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