Office Services / Events Assistant

Our client, a legal firm in the heart of Time Square, is seeking a Temporary to Permanent Office Services / Events Assistant. The hours are 12pm-8pm and require to be in office 5 days a week. This role is a great opportunity who enjoys meeting new people and lending a helping hand where needed. Responsibilities : Welcome and direct all visitors to the Firm. Route incoming calls to appropriate individuals Schedule and coordinate all conference room activities and functions (i.e., coffee set-up, catering needs, arrangement of all video / audio equipment, supplies, etc.) utilizing LIBRIS software. Liaise effectively with Hospitality, Facilities, IT and US Client Services. Ensure that all conference rooms are clean and neatly maintained. Collect information and prepare daily bulletin for Firm distribution. Taxi bookings for clients and staff Maintain a neat and orderly reception area, catering kitchen, and employee lounge reflective of Firm standards. Assist with special projects as requested including but not limited to, updating holiday charts, addressing envelopes, updating contacts. Other duties as assigned Qualifications : High School Diploma or equivalent required Strong client / customer service focus Professional polished appearance Excellent communication / interpersonal skills Good grammar and writing skills Strong organizational skills; ability to multi-task Excellent follow-up skills Willingness to be flexible with schedule when necessary Exemplary record of reliability and dependability Positive, pro-active, attitude Ability to work under own initiative Ability to work to a deadline Ability to deal with competing demands and manage expectations / prioritize effectively IT literate / knowledge of Microsoft Word Compensation : DOE 55k-62k, hourly in line Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply. California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser : https : / / jobs.beaconhillstaffing.com / eeoc / Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile : Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information : Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)