Accounts Payable Specialist
Job Details
Job Location
David Geffen Health Center, Koreatown - Los Angeles, CA
Position Type
Full Time
Education Level
High School
Salary Range
$25.60 - $28.42 Hourly
Travel Percentage
None
Job Shift
Job Category
Finance
Description
POSITION SUMMARY :
Perform all accounts payable related functions necessary for the timely payment of invoices, including entering invoices, processing checks, and distributing checks.
ESSENTIAL DUTIES AND RESPONSIBILITIES :
Invoice / Expense & Mileage Reports / Check request processing
- Verify invoice / expense report or check request for accuracy and indicate / verify GL coding.
- Verify proper authorizations of responsible personnel.
- Verify proper paperwork before paying, including signed contract, W-9 and required insurance.
- Maintain schedule of contractual obligations and lease payments.
- Enter invoices / expense reports, check requests and contracts into MIP accounts payable module and post to GL in accordance with APLA policy (e.
g. policies regarding statements, fax copies etc).
- Present payable items to the Accounting Manager for final review.
- Process monthly AMEX invoice.
Check Processing
- Prepare weekly check runs and submit for signatures of authorized personnel.
- Prepare list of checks for Positive Pay.
- Prepare list of ACH payments to import in online banking.
- Distribute signed checks to vendors via mail or otherwise as appropriate or directed by authorized personnel.
- Void checks and arrange stop payments.
- Prepare manual checks as required.
Other
- Vendor Maintenance including adding, deleting or changing vendor information.
- Accounts Payable File Maintenance including vendor files and canceled checks.
- Respond to staff and vendor inquiries, requests for credit applications and W-9's
- Maintain and update taxpayer ID information and prepare annual 1099's and associated filings.
- Prepare deposits and make remote desktop capture deposits or take deposit to bank, as appropriate.
- Record ACH (or EFT) payments
- Serve as backup for other positions in the department, as needed.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
Qualifications
REQUIREMENTS :
Training and Experience :
- A minimum of 2 years work experience in the role of Accounts Payable Specialist.
- High school diploma or GED required.
- Proficient in MS Excel and Word.
- Proficient in MIP software or other financial software required.
Knowledge of :
Accounting Principles and an understanding of Accounts Payable systems.
WORKING CONDITIONS / PHYSICAL REQUIREMENTS :
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less.
The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
COVID-19 and Booster or Medical / Religious Exemption required.
Equal Opportunity Employer : minority / female / disability / transgender / veteran.
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