Administrative Assistant

Administrative Assistant

Aston Carter is hiring an Administrative Assistant! We are seeking a diligent and organized Administrative Assistant to provide comprehensive office administrative support. This role involves managing clerical duties, supporting projects, and assisting with accounting tasks under general supervision. The position requires presence in the Miami office five days a week. Responsibilities include assisting in setting up new computers and maintaining computer inventory, coordinating maintenance of office equipment, managing inventory and purchase of office and breakroom supplies, arranging travel and meetings, handling ingoing and outgoing mail and package duties, managing incoming calls and greeting visitors, assisting with overall management of the facility, scheduling training sessions and in-house meetings, reviewing and entering data for vehicle and equipment units log, placing orders for luncheons, assisting with setup and teardown, maintaining kitchen cleanliness, performing tasks using Microsoft Word, Excel, and PowerPoint, adhering to the company style guide, assisting accounting with client invoices and statements, collaborating with the business unit administrative group to ensure accuracy in expense reports, and performing other duties as assigned. Essential skills include administrative support, customer service, and proficiency in Microsoft Office. Additional skills and qualifications include minimum 1 year of relevant office experience, high school diploma or GED required, associate's degree preferred, valid driver's license with a good driving record, ability to multi-task, make logical decisions, and handle multiple interruptions, excellent communication skills, positive attitude, team and client-centered focus, highly organized, detail-oriented, and ability to work well with others in a fast-paced, deadline-oriented environment. The work schedule is Monday to Friday, with hours from 8 : 30 AM to 5 : 30 PM or 9 : 00 AM to 6 : 00 PM. This is a contract to hire position based out of Palmetto Bay, FL. The pay range for this position is $20.00 - $23.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following : medical, dental & vision, critical illness, accident, and hospital, 401(k) retirement plan pre-tax and Roth post-tax contributions available, life insurance (voluntary life & AD&D for the employee and dependents), short and long-term disability, health spending account (HSA), transportation benefits, employee assistance program, and time off / leave (PTO, vacation or sick leave). This is a fully onsite position in Palmetto Bay, FL. Application deadline is anticipated to close on Nov 19, 2025. About Aston Carter : Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.