Full Charge Bookkeeper

Full Charge Bookkeeper / HR Manager

(Architecture, Engineering or Construction Background )

Location : New York, NY (Onsite)

Schedule : Monday-Friday, 9 : 00 AM - 6 : 00 PM

Employment Type : Full-Time, Permanent

Salary Range : $95,000 - $100,000

About the Role

We are seeking a highly organized and experienced Full Charge Bookkeeper with strong HR administration skills to join our architecture firm. This dual-role position is ideal for someone who thrives in a fast-paced, collaborative environment and is passionate about both financial accuracy and fostering a positive workplace culture.

Key ResponsibilitiesAccounting & Finance

Manage full-cycle accounts payable and receivable using QuickBooks

Build and send monthly invoices, ensuring proposal billing is complete

Reconcile vendor statements and issue payments

Maintain the general ledger and post journal entries

Prepare financial reports and schedules in Excel (including pivot tables)

Assist external accountant with financial statements and tax prep

Monitor company expenses and reconcile credit card statements

Post payroll via ADP and coordinate with our PEO vendor

Create budgets and analyze trends for operational efficiency

Ensure compliance with accounting standards and internal policies

Human Resources & Office Administration

Support HR functions including benefits administration, onboarding, and recruitment

Maintain employee records and collaborate with PEO on HR policies

Promote and maintain a positive office culture

Assist project teams with QuickBooks tracking for billable hours

Coordinate with external vendors (IT, printing, etc.)

Manage office operations including supplies, phones (partners only), and general upkeep

Prepare conference rooms for vendor presentations and events

Ideal Candidate Profile

BA / BS degree with 10+ years of office experience, in the AEC industry

Minimum 5 years of QuickBooks experience

Proficient in Microsoft Office, especially Excel

Experience with ADP payroll software

Strong verbal and virtual communication skills

Highly organized, proactive, and adaptable

Comfortable working onsite full-time

Why Join Us?

Be part of a dynamic architecture firm managing over 100 projects annually

Work closely with leadership and contribute to business growth

Enjoy a collaborative and professional work environment

Pay and Benefits

The pay range for this position is $95000.00 - $100000.00 / yr.

Financial Responsibilities include :

• Full cycle accounts payable including building monthly invoicing in QuickBooks, reviewing invoices with ownership, making sure all proposal billing is included, and sending invoices out for review and payment.
• All accounts receivable including processing client payments and follow up on client collections.
• Manage accounts payable by processing vendor invoices, issuing payments, and reconciling statements
• Maintain the general ledger by posting journal entries and ensuring proper coding
• Prepare appropriate schedules and reports as requested by clients and ownership in Excel.
• Creating budgets and analyzing variances / trends for increased efficiency and profitability.
• Assist firm's outside accountant with preparation of general financial statements and reports.
• Post payroll with our 3rd party PEO vendor firm.
• Make bank deposits.
• Monitor and track company expenses, ensuring compliance with budgetary guidelines and including credit card reconciliation.
• Ensure compliance with accounting standards, company policies, and relevant regulations
• Maintain the confidentiality of financial information and sensitive data
• Identify and resolve discrepancies or issues in financial records
• Collaborate with other team members and departments as needed Skills and Competencies
• Collaborate with firm's Accountant for tax payments and return preparation.
• Manage and track in Excel the Vendor / Consultant contracts with firm.

HR Administrator Responsibilities include :

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Nov 4, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.