Meeting and Events Coordinator

Event And Meeting Coordinator Opportunity

Are you an organized and collaborative individual who thrives in a dynamic atmosphere, passionate about fostering a sense of community? If so, join our team at Nutanix as an Event and Meeting Coordinator, where you'll play a key role in planning and executing impactful events that bring people together. You'll collaborate with diverse teams, ensuring seamless experiences that elevate our company culture and showcase our innovative spirit. Be part of a supportive environment that values creativity and teamwork, making a real difference in how we connect and engage with our community.

About the Team

As the Event and Meeting Coordinator, you will support the planning and execution of events while ensuring a welcoming and hospitable experience. You should be organized, detail-oriented, and eager to learn about event coordination. In this role, you will assist with event logistics, vendor coordination, and food service planning while working closely with internal teams. An ideal candidate has an interest in employee engagement and planning diverse events to elevate company culture and foster employee collaboration. Strong communication and teamwork skills are essential to ensure the smooth execution of events and daily food programs.

Your Role

Assist in coordinating internal office events, meetings, and training sessions. Create diagrams, facilitate set ups and teardowns for events and be on site for follow up with the rest of the Facilities Team. Work with IT and facilities teams to ensure event logistics run smoothly. Help research and select caterers, assist with menu planning, and organize event dcor. Assist with developing and managing budgets and contracts with vendors. Communicate with vendors and assist in managing vendor relationships. Assist with ordering and maintaining food, snacks, and event-related supplies. Assist with managing snack and beverage breakroom program. Provide general support to the events team and other administrative duties as needed.

What You Will Bring

2-3 years of experience in hospitality, food service, or event coordination. Basic understanding of food quality standards, event planning, and an eye for aesthetics. Ability to always lead with the customer in mind, comfortable speaking with staff at all levels of the organization. Effective verbal and written communication skills. Ability to multitask, stay organized, and adapt to a fast-paced environment. Proficiency in Microsoft Office Suite; experience with ticket management tools and digital design platforms is a plus. Able to work independently and as part of a team. Must be able to frequently stand, walk, and climb, and occasionally lift or move items weighing 25 pounds or more.

Work Arrangement

On Site : This role is based on-site, offering the opportunity to collaborate face-to-face with team members in a dynamic and engaging work environment. Being physically present allows for seamless teamwork and direct access to resources that support your success. Additional team-specific guidance and norms will be provided by your manager. The pay range for this position at commencement of employment is expected to be between USD $40,000 and USD $68,400 per year. However, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and / or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, company or individual department / team performance, and market factors.

Our application deadline is 40 days from the date of posting. In good faith, the posting may be removed prior to this date if the position is filled or extended in good faith. We're an Equal Opportunity Employer Nutanix is an Equal Employment Opportunity and (in the U.S.) an Affirmative Action employer. Qualified applicants are considered for employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, protected veteran status, disability status or any other category protected by applicable law. We hire and promote individuals solely on the basis of qualifications for the job to be filled. We strive to foster an inclusive working environment that enables all our Nutants to be themselves and to do great work in a safe and welcoming environment, free of unlawful discrimination, intimidation or harassment. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If you need a reasonable accommodation, please let us know by contacting CandidateAccommodationRequests@nutanix.com.