Accounts Payable Specialist

Accounts Payable Specialist

About Us

United by our compassion, we help our most vulnerable neighbors break the cycles of homelessness and addiction to reclaim their dignity.

We are a family of four programs working to fill the gaps in the homeless services system : CARITAS Shelter, CARITAS Works, The Healing Place, and the CARITAS Furniture Bank.

At CARITAS, you can take pride in the work that you do and know that it makes a real difference in the lives of people in need.

We support and trust each other, we laugh a lot, and we have fun.

This part time, hourly position reports to the CFO and is an onsite role at our Stockton street location.

Job Summary :

We're seeking an experienced Accounts Payable Specialist with strong attention to detail to join our team. This role involves processing invoices, reconciling accounts, and ensuring prompt vendor payments.

Efficiency and organizational skills are key. If you excel in a fast-paced environment and enjoy problem-solving, we want you!

Key Responsibilities :

• Process a high volume of invoices accurately and efficiently.
• Review invoices for proper documentation and resolve discrepancies before payment.
• Sort, code, and match invoices.
• Enter and upload invoices into the system.
• Track expenses and process expense reports.
• Reconcile vendor statements and address discrepancies.
• Maintain vendor relationships and handle inquiries.
• Assist in month-end closing and reporting activities.
• Ensure compliance with company policies and accounting standards.
• Collaborate with teams to streamline processes and enhance efficiency.
• Prepare and process electronic transfers and check payments weekly.
• Post transactions to journals, ledgers, and other records.
• Generate monthly reports.

Qualifications :

• 3+ years of experience as an Accounts Payable Specialist or similar role.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Proficiency in accounting software and MS Office, especially Excel.
• Nonprofit experience preferred.
• Quickbooks experience is a plus.
• Concur experience is a plus.

Inclusion Statement :

CARITAS is committed to cultivating and preserving a culture of inclusion and connectedness. In recruiting for our team, we welcome the unique contributions that individuals bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation, and beliefs.

CARITAS Provides a Drug-Free Workplace :

The unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the CARITAS workplace.

As such, while on CARITAS' premises, performing CARITAS-related duties, or operating any CARITAS equipment, whether during work time or non-work time, employees are prohibited from being under the influence of drugs or alcohol, and are strictly prohibited from possessing illegal drugs, marijuana, or excessive quantities of prescription or over-the-counter drugs.