Administrative Assistant

Midco Diving & Marine Services is the leading full-service underwater construction, inspection, and repair firm in the nation. Our work is critical-we dive deep to inspect and repair everything from municipal water tanks and bridges to dams and processing plants. Our motto says it all : "We Do That." We're not just growing; we're building a team of passionate, like-minded individuals dedicated to high-quality service.

We are seeking a highly organized and reliable administrative professional to serve as the central operational anchor for our office. This role is crucial for ensuring smooth daily workflow by supporting executive staff, managing critical communications, and handling all office logistics with precision and discretion.

What You'll Do

• Executive & Meeting Support : Provide direct administrative support to executives and managers, including complex calendar management, coordinating domestic and international travel arrangements, and preparing materials for internal / external meetings.
• Communication & Documentation : Manage all incoming correspondence (mail, email, calls) professionally. Prepare, edit, and finalize essential business documents, reports, and presentations.
• Office Operations : Oversee daily office functions, including monitoring and ordering office supplies, maintaining equipment, and managing vendor relationships.
• Confidential Record Keeping : Organize and maintain all digital and physical business files, including strictly managing confidential employee records with the highest level of discretion and integrity.
• Logistics Coordination : Schedule all general meetings, create agendas, distribute materials, and accurately record meeting minutes.
• Compliance & Event Assistance : Aid in tracking key employee certifications and training expiration dates to support compliance efforts. Assist with the planning and coordination of company events and special administrative projects.

What We're Looking For

Why You'll Love Working Here

We are deeply committed to the overall health, security, and financial future of our employees, supporting you through all stages of life with a comprehensive package that includes access to Medical, Dental, and Vision Insurance options. We encourage excellent work-life balance by providing paid time off and company holidays , alongside peace of mind through our life insurance plan. For your long-term financial security, we offer a competitive 401(k) plan with a company match , and all employees are eligible to participate in our annual profit-sharing program that rewards collective success.

If you are the organized, reliable professional who keeps the entire office functioning at its best, apply today to join a company where your work makes a difference!

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other status protected by applicable law.

Employment with Midco Diving & Marine Services is contingent upon the successful completion of a background check and, where applicable, a drug screening, in compliance with all federal, state, and local laws.

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