Executive Assistant

Position : Executive Assistant

About ACE Scholarships

ACE is a 501(c)(3) non-profit, founded in 2000 in Denver, Colorado, to provide low-income children with equal access to quality K-12 private schools through partial scholarship support. Over the past 25 years, ACE has delivered more than 100,000 scholarships worth over $330 million. This school year, ACE is serving approximately 14,000+ children in Arkansas, Colorado, Delaware, Hawaii, Kansas, Louisiana, Mississippi, Missouri, Montana, New Mexico, Texas, Utah, and Wyoming, and is actively pursuing other expansion opportunities with the support of a national funding partner. In 2023, ACE Scholarships expanded its program offerings by administrating Educational Savings Account programs for state governments. For more information visit the ACE website at www.acescholarships.org.

Our Mission is to advance K-12 educational freedom, with a focus on securing financial support for families so they may access the quality education of their choice.

Our Values :

ACE Founding Principles : Our founding principles are the foundation of ACE and our North Star. We honor ACEs founders by remaining committed to these principles, and we passionately advocate for the Mission and Vision these principles support.

Accountability : We embrace personal responsibility by taking ownership of our work and focusing on results. We expect both to give and to receive honest feedback.

Innovation : We know ideas matter. We prefer the risks and rewards the come with creativity, to the certainty that attends stagnation.

Adaptability : We position ourselves to take advantage of opportunities, embracing strategic and operational change when it makes our work more impactful.

Optimism : We believe our best days are ahead, and we embrace a forward-thinking mindset. We will make mistakes, but we will remain cheerful in the face of adversity and give people the benefit of the doubt.

Kindness : We value everyone on our team, respect differences and trust one another. This requires courage and strength, as it involves celebrating and giving our undivided attention to others.

Our Founding Principles :

1) The American public education system is flawed

2) Free enterprise and democracy work

3) Parents know the best education environment for their kids

4) Private schools offer great value and have open seats

5) All people are created equal and deserve an equal chance to pursue the American Dream

Position Overview

The Executive Assistant will provide high-level administrative support to the President and CEO. Reporting directly to the President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The Executive Assistant should have the ability to exercise good judgement in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Primary Job duties and responsibilities

1. Executive Assistance

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel accommodations for executives. Prepare expense reports.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive team is involved with.
• Be responsive to emails / texts / phone calls, with contact outside normal business hours.
• Represent the company and executive team in a positive light through great follow-through skills and sound judgement.
• Conserve the Presidents and CEOs time by reading, researching, collecting and analyzing information as needed, in advance.
• Organize complex calendars and schedules, resolving any scheduling issues.
• Coordinate meeting invitations, logistics, zoom room set up, and materials for various meetings including board meetings, including food catering.
• Provide additional general support to CEO such as coordinating donor gifts, mail merging emails, and letters.
• Complete ad hoc projects as assigned relating to business, personal events and / or family needs.

2. Office Management

Desired Knowledge, Skills and Abilities

Minimum Requirements

10%)

Location and Reporting

FLSA Status : Exempt, Full Time

Compensation

Competitive annual salary of $55,500 - $75,000 (DOE) and benefit package, including medical, dental, vision, STD, LTD, 401(k) with corporate match; plus other benefits.

Compensation details : 55500-75000 Yearly Salary

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