Bilingual Accounting Assistant III – $26 hr

Position:             Bilingual Accounting Assistant III – Hybrid Office/Telework

Status:               Full-Time

Hours:                 Contract Position, 5 days per week, from 8:30-5:30 with hybrid office/telework

*Must speak fluent Spanish and English*

ABOUT THE ORGANIZATION:

This is a fantastic career opportunity for a bilingual professional to start as a temporary contractor with the possibility of becoming converted to an permanent employee of this world-renowned organization. Several of our temporary contractors have been hired by the organization. This organization is a specialized international health agency working with countries throughout the Americas to improve and protect people's health. It is an extremely welcoming and positive work environment which allows some days of telework from home and some days of working in the office on-site in DC. Very metro accessible.

COMPENSATION & BENEFITS:

•  $26/hr
•  Career Opportunity with reputable international organization
• Hybrid Role (Partially remote telework from home)
•  Paid Sick Time
• Paid Vacation
•  Health insurance, medical and dental
• Free FinFit Financial Wellness Benefit
• Free Personal Financial Training Library Benefit
•  Shopping Discount Program, Workplace Advantage
• Employee Assistance Program
• Counseling
• Legal & Financial Consultations
• Pharmacy Discount Card

ESSENTIAL FUNCTIONS:

·       Analyze and monitor the financial implementation of workplans in accordance with the approved budget allocations. Prepare financial reports on expenditures and revenues.

·       Allocate or retrieve funds in PAHO system (Workday).

·       Monitor funds to ensure availability for operations; advise, when necessary, of funding and expenditure conditions that may affect the operations.

·       Maintain an up-to-date database on operations.

·       Keep records of utilities bills.

·       Manage department contracts: prepare requisitions for new contracts, extend/increase/close current ones. Follow up with both Procurement and Finance Departments.

·       When appropriate serve as a liaison between PBE, FRM, PRO on administrative matters for the entity.

·       Under the supervision of the Administrative Officer assist Country Offices regarding: 1) the Master Capital Investment Plan (MCIP) guidelines and procedures; review and provide feedback on MCIP proposals received. 2) the Vehicle Replacement Plan guidelines and procedures. Update the Vehicle Replacement Plan database for decision making and report.

·       Review and process payment for services and/or goods related to general services operations; ensure invoices -for fixed and variable cost – related to facility management services are accurate and valid.

·       Maintain a database on HQ and country's satellite phone bills and support country offices regarding this service.

·       Update vendors on payments processed, and report discrepancies.

·       Manage the Iron Mountain contract which provide storage service for PAHO files.

·       Prepare draft correspondence related to the duties on own initiative or from verbal/written instructions for signature of GSO Director.

EXPERIENCE AND MINIMUM QUALIFICATIONS

• Fluent in speaking and writing English and Spanish (Required)
•  US citizen or legal resident
• Highschool diploma
• 5 years of experience in accounting and/or finance work
•  Advanced MS Office functions to include statistical tables

PHYSICAL DEMANDS

• This position routinely utilizes standard office equipment such as laptops, computers, phones, photocopiers, and filing cabinets.
• The physical requirements described below are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.