Corporate Executive Assistant

Corporate Executive Assistant

COMPENSATION : Base salary to $145K, very generous bonus, medical benefits, PTO, 401K, and all firm amenities. Exceptional firm and culture. Noted for career stability and security. A “Best Employer”!

LOCATION : San Francisco, CA | Santa Monica, CA

THE ORGANIZATION : Top International Law Firm

KEY RESPONSIBILITIES :

• Provide executive level legal support to 5-7 Partners and Attorneys within the firm
• Assist partner(s) in their business development efforts
• Engage with clients
• Handle social media platforms for partner
• Function with autonomy and work on special projects with each case and client
• Handle complex Legal Assistant activities (may be highly confidential and require discretion)
• Performs research as directed by attorneys
• Interface and establish an ongoing positive business relationship with clients
• Communicate effectively on busy, multiple telephone lines
• Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records
• Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create a table of contents and table of authorities
• Coordinate travel for Clients, Witnesses, and Experts; research cost-effective travel and alternatives
• Type, format, edit and finalize legal documents
• Compose routine letters and memoranda and prepare reports
• Assist in the preparation of time-keeping, travel, expense reports, and other personnel records
• Schedule and arrange meetings and conferences

REQUIREMENTS :

• Bachelor’s Degree preferred
• 5+ years of experience supporting a senior level executive in a law firm or professional services environment
• Excellent written and oral communication skills
• Ability to remain calm and function under pressure in a constantly changing environment
• Ability to communicate effectively, dispassionately and diplomatically
• Excellent attendance, punctual and flexible to work overtime
• Ability to collaborate smoothly with many other people and departments
• Detail oriented with strong day-to-day organizational skills
• Ability to be proactive, organize / prioritize work and perform multiple tasks simultaneously