Senior Project Coordinator

Senior Project Coordinator

Salary : $68,224.00 $80,267.20

Location : 33 N. High St. Columbus, OH 43215

Benefits : Medical, Vision, Dental, Supplemental and Life Insurance, Paid Parental Leave, Employee Discounts, COTA Bus Pass, Wellness Initiatives, On-Site Chair Massage, On-Site Health Coach, Tuition Reimbursement, Student Loan Repayment Program, Public Pension through OPERS & Ohio Deferred Compensation

Position Summary : The Senior Project Coordinator is a key member of the LinkUS Program Management Office (PMO) and directly supports the delivery of LinkUS projects. The Senior Project Coordinator is responsible for providing support to the LinkUS PMO and is critical to the planning, design and construction of LinkUS projects. The Senior Project Coordinator is essential in determining which risks are likely to affect project scope, cost and / or schedule and will assist with the development of mitigation strategies to ensure that all are managed in alignment with project requirements. The Senior Project Coordinator is responsible for supporting the development of project submittals and deliverables, reports, manuals, presentations, procedures and other documents in support of the LinkUS PMO. The Senior Project Coordinator is responsible for task creation, updates and follow-up actions for different project meetings.

Performs other duties in alignment with the COTA Strategic Plan and in support of the organization's vision to Move Every Life Forward.

Essential Job Functions :

• Document and track changes to scope, schedule and budget on projects.
• Receive and manage change requests for all projects.
• Ensure cross-functional coordination across multiple functions including but not limited to engineering, construction, planning, quality assurance, and finance operations, to ensure work breakdown structure resource alignment to schedule, goals and timelines.
• Track and document changes in a Change Control Log as required.
• Support the Program Controls Director, Project Managers and Schedulers by providing input to the project schedules and integrated master plans using project management tools.
• Collaborate with project teams to identify and mitigate risks.
• Provide regular project status reports as required.
• Actively follow up on outstanding tasks and deliverables to ensure timely completion.
• Serve as the go-to person for handling transactional items and resolving related issues promptly.
• Facilitate program meetings, including agenda preparation, minute taking, and follow-up on action items.
• Maintain program documentation artifacts and ensure compliance with COTA policies and procedures.
• Support risk management efforts by updating risk logs and filing supporting documentation as requested.
• Establish and maintain a complex document management system for the project team, both manually and electronically within COTA's intranet, scheduling software and in the project management information system (PMIS).
• Support quality requirements and document quality management information.
• Interface with internal and external stakeholders as required on technical issues.
• Plan, organize and coordinate technical activities and tasks in support of project deliverables.
• Streamline, integrate and develop team technical information sharing processes across key stakeholders to better support the LinkUS PMO.

Minimum Education & Experience Required :

COTA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on job needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, sexual orientation, age, genetic information, gender identity, national origin, veteran or disability status.