Courtroom Assistant - Classified

Courtroom Assistant - Classified The Courtroom Assistant - Classified provides coordination of courtroom proceedings and performs a variety of specialized legal clerical support duties related to the high volume, fast-paced operations of Civil Court divisions. The primary focus of this position will be to support the Judicial Staff Trainer while also providing assistance with the intake of documents and ensure hearing readiness in Civil Commissioner divisions. This position may require travel to court locations. The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public's trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety. Position Qualifications We recognize your time is valuable, so please apply if you meet the following required qualifications: High School diploma or GED Three (3) years of progressively responsible administrative experience or other job-related experience OR Post-secondary education may substitute for the experience requirement on a year-for-year basis Must possess and maintain a valid Arizona Driver's License at the time of hire. Our Preferred Candidate Has: Bilingual skills in Spanish/English Experience within a courtroom environment; maintaining order and integrity of the court process Knowledge, Skills, And Abilities: Knowledge Of: Legal research methods and techniques Court policies, procedures, and operations State laws, rules, and regulations Skill In: Effectively and professionally communicating verbally and in writing to convey information effectively and appropriately based on audience, including providing directives to large groups of people Critical thinking and evaluating information to determine best solution Use of standard office equipment and software Ability To: Establish and maintain effective working relationships with others Prioritize tasks and re-prioritize tasks based on importance and time sensitivity Make sound decisions in accordance with regulations, policies and procedures Essential Job Tasks (This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.) Prepares files, calendars, reports, trackers, and other materials used to support Civil Department courtroom operations, case flow management, training, and division readiness. Reviews case information, court records, dashboards, Cal-Actis, data integrity reports, SSRS reports, and other case flow management reports to identify missing information, data entry issues, stalled cases, or matters requiring further review or action. Processes reports to ensure cases are being managed and cash flow management meets established statutory, rule, and departmental timelines, including Cal-Actis and other Civil Department case flow reports. Maintains and updates SharePoint sites, trackers, schedules, training materials, manuals, calendars, and other department resources used to support Civil Department operations and training. Communicates with Judicial Officers, Judicial Assistants, Courtroom Assistants, court staff, and Civil Department Administration regarding case flow reports, data issues, training needs, division support, and operational follow-up. Aids parties connecting virtually, telephonically, and in person to courtroom proceedings, and assists with courtroom readiness, hearing support, trial preparation, and division coverage as needed. Interacts directly with the public, jurors, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, court security, and other justice partners. Assists litigants, witnesses, attorneys, jurors, Judicial Officers, and court staff during proceedings, including support for courtroom technology, exhibits, electronic presentations, and jury-related processes. Prepares, monitors, and troubleshoots courtroom and hearing technology, including digital recording equipment, white noise equipment, electronic presentation equipment, virtual appearance technology, Case Center, the Jury Selection Portal, and related systems. Supports jury-related processes, including the Jury Selection Portal, electronic jury questionnaires, remote jury questionnaire procedures, and in-person voir dire support. Assists with Case Center support, training, implementation, and follow-up for Civil Department judicial divisions and staff. Assists with Civil Department training efforts, including rotation training, onboarding support, training material preparation, manual and document assembly, SharePoint updates, room and equipment preparation, and follow-up support for judicial division staff. Supports Civil Department training programs and meetings, including Brown Bag training sessions, election-related preparation, training logistics, presentation materials, attendance tracking, and staff communication. Utilizes court database systems, automated case management tracking systems, icis, eFile, SharePoint, Adobe, Microsoft Office, and other approved applications to enter, retrieve, review, organize, maintain, and communicate case and department information. Coordinates with court departments and support services to assist judicial division staff with access, software, equipment, technical support, service requests, and other operational needs. Works collaboratively with other divisions to provide backup coverage, training support, courtroom assistance, and operational support during periods of transition, increased workload, emergency situations, or department need. Provides back-up coverage of Judicial Assistant, Courtroom Assistant, and related division support duties at the direction of Civil Department Administration. Working Conditions: Must be able to travel to any Superior Court location (Downtown, Southeast Regional - Mesa, and Northeast Regional North Phoenix) for coverage assignments as directed by Civil Court Administration based on the needs of the department. These assignments may be of varied duration (i.e., from a few days or a week to several months). While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds. Additional Information Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs. Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances. All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant. The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/ or https://www.psprs.com/corrections-officer/ Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department. The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.