Onsite event planner (contract position) Job at TeamOut (YC W22) in San Jose

TeamOut is revolutionizing the way people work today. Companies and employees are embracing remote work at a record speed, yet struggle to build meaningful relationships and a great culture remotely. Frequent, purposeful, and affordable offsites are the #1 solution to this new 15 billion dollar problem. TeamOut is becoming the leading platform for planning and executing offsites at scale, bringing employees together and building memorable experiences. Our clients include Netflix, Kayak, Brex, PWC, Accenture, and other leading organizations.

TeamOut is part of the YCombinator program and was built by two founders (Ex Redbull, Silicon Valley Engineer) and a high-level sports athlete (in Kayak and Ski). We raised 3.3M from YC, Jon McNeill (President at Tesla, COO at Lyft), Alex Dalyac (CEO at Tractable), Thibaud Elziere (CEO at e-founders), and Bryant Detwiller (Head of Product at Snapchat).

The Job

We are seeking a Senior Event Planner (Contract Position) to join our team, responsible for the end-to-end management of corporate events. The position involves attending our clients’ events on-site, with travel expected 5 to 10 times a year in the US, Europe, and Asia. When no events are occurring, the position is remote, allowing the individual to work from anywhere. This role encompasses a wide range of duties including event conceptualization and theme development, budget planning, vendor and supplier coordination, schedule and timeline management, attendee management, marketing and communication, logistics coordination, content and program planning, risk management and contingency planning, on-site management, feedback and evaluation, and financial reconciliation.

The ideal candidate will ensure each event aligns perfectly with our company’s vision, maintaining high standards of creativity, efficiency, and effectiveness.

The Job is Perfect for You If :

• You have a proven track record of planning and executing corporate events or large-scale weddings, showcasing your ability to manage complex logistics, tight schedules, and diverse teams.
• You possess experience in building and leading a team for on-site event execution, demonstrating strong leadership and communication skills.
• You are adept at working within budgets, optimizing costs without compromising on quality, and you have a knack for negotiating with vendors and suppliers to ensure the best possible service.
• Your organizational skills are top-notch, enabling you to manage multiple aspects of event planning from conceptualization to post-event reconciliation smoothly.
• You have a creative mindset, capable of devising innovative themes and concepts that resonate with a corporate audience, enhancing the overall event experience.
• Marketing and communication are in your skillset, capable of promoting events effectively and engaging with attendees to ensure a seamless experience.
• Risk management is second nature to you; you excel at identifying potential issues and implementing contingency plans to mitigate them.
• Your commitment to excellence is evident in your meticulous attention to detail, ensuring every event is executed flawlessly and receives positive feedback.
• You are eager to leverage your experience in a dynamic, fast-paced environment, contributing to the success of our events and the satisfaction of our clients.

Why Should You Join?

Seniority level : Mid-Senior level

Employment type : Contract

Job function : Management and Manufacturing, Software Development

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