Executive Assistant

Executive Assistant

The expected base salary range for this role is $75,000-$85,000 per year. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including :

• Medical, dental, and vision insurance
• 401(k) with company match
• 5 weeks of paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

Job Summary : As an Executive Assistant at Salas O'Brien, you will play a crucial role in supporting high-level executives and ensuring the efficient operation of the executive office. The successful candidate will possess strong organizational, communication, and interpersonal skills, as well as the ability to handle confidential information with discretion. The Executive Assistant will be responsible for managing executive schedules, coordinating meetings and events, handling correspondence, and providing general administrative support to facilitate the smooth functioning of the executive office.

General Duties :

Schedule and coordinate appointments, meetings, and travel arrangements for executives.

Act as a primary point of contact for internal and external stakeholders.

Organize and coordinate meetings, conferences, and special events.

Assist with the preparation of reports, presentations, and other documents.

Arrange and coordinate travel itineraries, accommodations, and logistics for executives.

Handle sensitive and confidential information with discretion and professionalism.

Anticipate challenges and proactively address issues to streamline executive workflows.

Collaborate with other administrative staff and departments to ensure seamless operations.

Skills :

Qualifications :

Location : Tustin, CA

Office Hours : Monday Thursday 7 : 00 AM 5 : 00 PM

Friday 7 : 00 AM 11 : 00 AM

After hours availability : Available as needed after hours per the executive(s) that you support and their requirement / need.

Travel : Limited

About Us :

Founded in 1975, Salas O'Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow's requirements are today's opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Equal Opportunity Employment Statement

Salas O'Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state / provincial, or local laws. Salas O'Brien will accommodate the disability-related needs of applicants as required by law.

Third-Party Agency Notice

Salas O'Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.