Executive Assistant

Job Summary :

The Executive Assistant is a proactive, detail-oriented and techy savvy position, providing support to Producers. The ideal candidate will thrive in a fast-paced environment and play a critical role in enabling productivity, handling confidential team information and enhancing team coordination.

Position Responsibilities

Calendar, Schedule and Email Management

• Proactively monitor the Producer's inbox, prioritizing emails and responding on behalf of the Producer when appropriate.
• Flag important emails and coordinate timely follow-up, in particular items that require immediate attention.
• Maintain calendars and schedule meetings and appointments, as requested.
• Prepare agendas, compile necessary documents and ensure the Producer is well-prepared for meetings. Collect action items following meeting and drive action for applicable items.
• Arrange for meeting rooms, food / beverages, lunch reservations, etc., as necessary.
• Coordinate with internal and external stakeholders to avoid scheduling conflicts and ensure smooth operations.
• Arrange all phases of travel for Producers; maintain records, itineraries, and travel credit

Communication and Correspondence

Event Support

Book of Business / Administrative Support

Other Duties

Requirements :

Position Qualifications

This position may be eligible for annual discretionary bonus consideration.