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Senior Contract AdministratorSummitHR • Los Angeles, CA, United States
Senior Contract Administrator

Senior Contract Administrator

SummitHR • Los Angeles, CA, United States
30+ days ago
Job type
  • Full-time
Job description

Senior Contract Administrator

The Contract Administrator reports to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.

Essential Job Duties

  • Assist with planning of procurements and setting pre?award schedules for contracts including Board actions
  • Assist in coordination of Pre?Bid/Proposal Meetings to present the Project to potential bidder/proposers.
  • Prepare drafts to review, finalize, and distribute to Plan holders
  • Prepare draft award recommendations and Board reports
  • Conform final contract documents
  • Prepare required reports and contractual correspondence
  • Attend various meetings, including pre?bid proposal and post?bid proposal debriefings
  • Assist in Contract standardization process
  • Monitor all aspects of contract compliance
  • Assist in resolving problems and disagreements between contractors
  • Review contractor invoices for contractual compliance
  • Conduct closeout actions upon contract completion such as final audit, payment, etc.
  • Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
  • Prepare Change Documents, Task Orders and Change Orders
  • Route Change Documents for signature and tracks status
  • Create and distribute change reports and analysis
  • Support the project management team in maintaining timely and effective change support processes, procedures and systems
  • Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
  • Ensure that changes properly encumber contractual capacity and budget
  • Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
  • Assist with implementation of trend and change support programs
  • Contribute to the advancement of goals through commitment to productive collaboration with all stakeholders

Hardware/Software Knowledge

  • Microsoft Office Suite
  • Adobe Acrobat
  • Large?scale construction management type software such as PM Web, Primavera etc.

Professional Experience Level/Other Qualifications

  • Minimum of 10 years of relevant experience in administration of commercial/government contracts.
  • Must have a self?starter attitude with proactive, results?oriented focus; and willing and capable to assume additional responsibilities
  • Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
  • Proven accuracy, reliability and completeness in job accomplishment
  • Effective oral and written communication skills
  • Must be able to interface with a variety of people with different technical levels and educational backgrounds
  • Must be detail oriented and highly organized
  • Must be able to produce accurate and timely results while maintaining a customer service attitude
  • Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
  • Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred.
  • Experience supporting Multiple Award Task Order Contracts.

Education/Training

  • A Bachelor's degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law.
  • Experience with project management software preferred
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Senior Contract Administrator • Los Angeles, CA, United States

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