HR & Benefits Assistant

HR & Benefits Assistant

The HR & Benefits Assistant provides day-to-day administrative and operational support across HR, benefits, and compliance-related activities. This role is primarily execution-focused, ensuring HR processes are completed accurately, timely, and in compliance with firm policies and regulatory requirements. The position serves as a shared resource supporting employee lifecycle administration, benefits operations, reporting, and HR process coordination. The role also provides entry-level recruiting and recruiting process support, including phone screens, interview scheduling, and coordination activities to support ongoing hiring needs. The position is currently a hybrid role.

Essential Duties and Responsibilities:

• Recruiting & Onboarding Support
• Provide recruiting process support, including scheduling candidate interviews, preparing offer and onboarding paperwork, posting approved job requisitions, and maintaining applicant tracking records.
• Assist with resume screening and conduct initial phone screens for entry-level and high-volume roles.
• Serve as a point of coverage during HR Specialist absence to ensure continuity of administrative recruiting tasks.
• Complete onboarding tasks for new hires, including system setup, new hire paperwork administration, swag distribution, and coordination with internal stakeholders.
• Benefits Administration & Support
• Support administration for employee benefits enrollments and life event changes, including medical, dental, vision, FSA, retirement, and ancillary benefits.
• Prepare and maintain benefits censuses for renewals, audits, carriers, and internal reporting.
• Process retirement and wellness invoices.
• Provide employee support by responding to benefits-related questions and escalating complex or sensitive issues appropriately.
• Assist with annual retirement plan audits and open enrollment.
• Coordinate and support firm wellness initiatives and benefits-related events.
• HRIS, Data Management & Reporting
• Provide HRIS (UKG) data entry and maintenance support, ensuring accuracy and data integrity.
• Generate standard HR reports and dashboards on a scheduled or ad hoc basis.
• Assist with periodic audits of employee data and HR files.
• Maintain accurate electronic personnel files (PeopleDoc) and department files in compliance with firm and legal requirements.
• General HR Administrative Support
• Assist with preparation and facilitation of the annual and midyear performance review process.
• Assist with executing employee recognition events.
• Support compliance-related administrative requirements, including mandated training tracking, documentation, and record retention.
• Provide general HR administrative and clerical support, including scheduling, correspondence, data compilation, and document preparation.
• Prepare employment-related correspondence and memos as directed.
• Perform other projects and duties as assigned, consistent with the scope and intent of the role.

Education and/or Experience: Bachelor's Degree in Human Resources or related field preferred. Two (2) or more years of Human Resources or Administration experience preferred. Prior legal industry experience is preferred.

Qualifications:

• Strong interpersonal and leadership skills, with the ability to collaborate and communicate effectively across all levels of the organization, including in high-pressure situations
• Demonstrated understanding of the urgency and fast-paced nature of a law firm environment
• Excellent organizational and project management skills, with the ability to manage multiple priorities simultaneously
• Proven leadership and team-building abilities in managing and developing staff
• Resourceful problem-solver with the ability to analyze needs, evaluate alternatives, and propose and implement effective solutions
• Strong business acumen, with the ability to communicate complex business issues to partners and relate them to outcomes and results
• Ability to effectively market and position the firm to attract top talent

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement Allen Matkins is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.

Compensation Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $55,000.00- $70,000.00 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.