Program Manager

Program Manager

Kaiva Tech, LLC is seeking a Program Manager to support the United States Department of Energy Idaho Operations Office (DOE-ID) Portfolio Analysis and Management System (PAMS). Kaiva Corporation consists of a family of entities that are Native American owned and Tribal 8(a) certified. Our organization provides solutions in Information Technology, Operations and Security Management, Facilities Support, Manufacturing, and Construction to both the Federal Government and within commercial companies. We deliver innovative and comprehensive solutions in high-performance and mission critical environments. Clearance: Must be able to obtain a Secret Clearance (DOE L Clearance). Workplace Type: The position is fully onsite (Idaho Falls, ID). Workplace type subject to change based on client needs and operational requirements. Compensation: $125,000 - $175,000; salary dependent on qualifications.

Summary Overview: The Program Manager serves as the Contractor's authorized representative and is responsible for the overall technical, administrative, and operational management of professional administrative and management support services provided under the PAMSS task order. The Program Manager acts as the primary point of contact between the Contractor and the Government, coordinating closely with the Contracting Officer (CO) and Contracting Officer's Representative (COR). This role ensures successful execution of all Task Assignments (TAs), compliance with contractual requirements, cost and schedule control, quality assurance, and effective coordination across multiple functional support areas.

Essential Duties and Responsibilities: The ideal candidate is capable, motivated and willing to learn and grow as the position evolves. In this exciting opportunity as a Program Manager, essential duties and key responsibilities will include:

• Program & Contract Management
• Provide overall leadership, coordination, and oversight for all services performed under the PAMSS task order.
• Serve as the primary interface with the Government COR for technical and administrative matters.
• Receive, interpret, and execute technical direction issued by the COR within the scope of the contract.
• Ensure all Task Assignments are performed in accordance with contract requirements, TA SOWs, and performance measures.
• Coordinate resources, staffing, and labor categories in alignment with approved Task Assignments.
• Task Assignment Oversight
• Manage the execution of multiple concurrent Task Assignments, including planning, scheduling, staffing, and monitoring performance.
• Review and approve task plans, deliverables, and work products prior to Government submission.
• Ensure timely acknowledgment of Task Assignments and proper initiation of work in accordance with contract procedures.
• Identify risks, performance issues, or resource constraints and implement mitigation strategies.
• Financial and Performance Management
• Monitor labor hours, costs, and funding usage to ensure compliance with approved ceilings.
• Support preparation and review of Monthly Technical Progress and Cost Reports and Quarterly Progress Reports.
• Ensure funding status notifications are provided to the CO when required thresholds are reached.
• Maintain strong cost control practices and ensure work is performed within negotiated cost and schedule constraints.
• Staff Leadership and Coordination
• Supervise contractor personnel assigned to the task order, including Task Assignment Managers, SMEs, and support staff.
• Ensure personnel possess the appropriate skills, experience, and availability to meet task requirements.
• Coordinate onboarding, staffing changes, and surge support as required by Government priorities.
• Foster collaboration across administrative, programmatic, and management support functions.
• Quality Assurance and Compliance
• Ensure all deliverables meet DOE quality standards, formatting requirements, and professionalism expectations.
• Enforce adherence to DOE policies, security requirements, privacy protections, and non-disclosure obligations.
• Ensure contractor performance complies with applicable FAR, DEAR, and task order requirements.
• Support Government inspections, audits, and performance assessments (e.g., CPARS inputs).

Required Experience and Skills:

• Minimum of 10 years of experience providing professional administrative, management, or program support services.
• At least 5 years of experience managing federal contracts or task-order-based programs, preferably in a T&M/Labor-Hour environment.
• Demonstrated experience interfacing directly with federal CORs and senior Government stakeholders.
• Strong knowledge of federal contract execution, reporting, and task order management.
• Excellent leadership, communication, and organizational skills.

Desired Experience and Skills:

• Prior experience supporting DOE, nuclear energy programs, or other federal science/mission agencies.
• Experience managing multiple functional support areas (administrative, financial, programmatic, executive support).
• Familiarity with federal reporting systems, records management practices, and performance metrics.
• Experience managing geographically dispersed or remote teams.

Education:

• Bachelor's degree in business administration, management, public administration, or a related field.

Physical Requirements:

• Must have the ability to operate standard office equipment and keyboards.

We value our employees and encourage them to take care of their wellbeing! This is why we offer assistance to cover medical, dental and vision, company paid short term and long term disability, company paid life insurance, 401(k), company holidays and PTO. Kaiva is an Equal Opportunity Employer and we believe that we grow as we actively search for new ideas and welcome various perspectives. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability veteran status, or any other legally protected characteristic. Creating a professional environment where employees feel comfortable and safe allows us to flourish. We take violations of our EEO policy and practices seriously. If you feel as though you have been discriminated against in the application or hiring process, please contact us. Kaiva is committed to providing reasonable accommodation to qualified individuals with disabilities. If you have a disability and either need assistance or need to request an accommodation during any part of the application or hiring process, you can reach out to hr@tech.kaivacorp.com.