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CPAC Foundation
Event CoordinatorCPAC Foundation • Alexandria, VA, United States
Event Coordinator

Event Coordinator

CPAC Foundation • Alexandria, VA, United States
25 days ago
Job type
  • Full-time
Job description

Event Coordinator

We are seeking a friendly, and proactive Event Coordinator to join our team. The ideal candidate is a self-starter who thrives in a moving environment, enjoys creating event experiences, and can manage multiple projects with confidence and attention to detail. This role requires great communication and organizational skills, a positive attitude, and the ability to anticipate needs while working independently and collaboratively. This is a position for an entry level administrative role.

Essential Responsibilities:

  • Maintain office calendars and coordinate scheduling for upcoming meetings and events.
  • Be able to maintain inventory of event supplies, ensuring materials are stocked and organized.
  • Organize and maintain a structured Google Drive filing system for event documents and resources.
  • Set up logistics for in-office meetings, conferences, and special events.
  • Record and distribute meeting notes and action items during weekly planning meetings, and maintain the folders with updates for the different events.
  • Assist with managing hotel room blocks for staff, vendors, and event attendees. Update leading up to the events.
  • Coordinate private dining arrangements and venue reservations for meetings and events.
  • Work with Director and coordinate travel arrangements, including flights, hotels, and transportation for staff and vendors.
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Event Coordinator • Alexandria, VA, United States

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