Office Manager

Job Description

Job Description

We are looking for an experienced Office Manager to oversee the operations of a pediatric pulmonary and immunology division based in Long Beach, California. This position involves managing clinical and administrative processes across multiple outpatient specialty centers and a hospital-based program. As a long-term contract role, the ideal candidate will play a key part in driving operational efficiency, fostering business growth, and ensuring high-quality patient care.

Responsibilities :

• Oversee daily administrative operations for outpatient specialty centers and hospital programs.
• Manage and maintain office supplies, ensuring seamless availability for staff needs.
• Handle accounts payable processes accurately and efficiently.
• Coordinate credentialing and hospital privileges for physicians and clinical staff.
• Lead recruitment, training, and performance management initiatives for office and clinical personnel.
• Collaborate with physicians, hospital administration, and external stakeholders to optimize operational workflows.
• Monitor financial performance metrics and implement strategies to improve efficiency.
• Develop and execute marketing and business development initiatives to expand the division.
• Maintain a welcoming and organized reception area, ensuring excellent patient and visitor experiences.
• Establish benchmarking standards to measure and enhance operational performance.
• Minimum of 5 years of healthcare management experience, preferably in pediatric or specialty care settings.
• Proficiency in administrative office tasks, including maintaining and ordering supplies.
• Strong understanding of accounts payable processes.
• Demonstrated ability to lead and manage teams effectively.
• Experience in credentialing and hospital privileges management.
• Knowledge of business development strategies and marketing in healthcare.
• Familiarity with performance benchmarking and financial metrics.
• Exceptional organizational and communication skills.