Faculty Administrative Specialist

Posting Details

Posting Details

Posting Number

S12123P

Working Title

Faculty Administrative Specialist

Department

Law School-General

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https : / / www.

uga.edu / ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.

UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.

UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students.

Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College / Unit / Department

College / Unit / Department website

Posting Type

External

Retirement Plan

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full / Part time

Full Time

Work Schedule

Additional Schedule Information

Monday-Friday, 8 AM-5 PM

Advertised Salary

$45,500 - $47,250

Posting Date

05 / 21 / 2024

Open until filled

Closing Date

Proposed Starting Date

06 / 17 / 2024

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https : / / www.

usg.edu / policymanual / section8 / C224 / #p8.2.18 personnel conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https : / / www.

usg.edu / policymanual / section6 / C2653 .

Position Information

Classification Title

Office / Clerical Assistant

FLSA

Non-Exempt

1.00

Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education / experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

This is a professional administrative position providing support to the instruction, research, and professional development initiatives for several members of the Law School Faculty.

Position duties can include assisting with class attendance records, organizing, preparing, distributing and collecting class materials, as well as travel arrangements (to include travel authorizations and expense statements).

Other duties may include preparing, obtaining, and organizing reports and files supporting faculty research and service responsibilities.

Knowledge, Skills, Abilities and / or Competencies

• Customer service orientation
• Problem-solving skills
• Communicate effectively and professionally both verbally and in writing
• Strong attention to detail
• Comfort with complex computer tasks (Word, WordPerfect, and Excel)

Physical Demands

• Type and sit at a computer for long periods of time.
• Lift up to 15 pounds on an intermittent basis.

Is driving a responsibility of this position?

Is this a Position of Trust?

Does this position have operation, access, or control of financial resources?

Does this position require a P-Card?

Is having a P-Card an essential function of this position?

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

• Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia;
• confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for;

and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.

Please visit the UGA Background Check website .

Duties / Responsibilities

Duties / Responsibilities

Instructional Support :

• Assists faculty (and visitors of faculty) with travel authorizations, arrangements, and expense reimbursements.
• Work with IT to ensure that both office equipment and equipment belonging to faculty are operational.
• Maintain calendar / schedule for faculty as needed.
• Assists other faculty and administrative staff.
• Greets individuals calling in person or by telephone; provides information; takes and delivers messages; maintains appointment schedules;

makes travel arrangements.

• Maintains and anticipates the need for appropriate office supplies.
• Other duties as assigned.

Percentage of time

Duties / Responsibilities

General Support

• Provides instructional support by assisting with preparing, distributing, collecting, and organizing class materials and syllabi, post information and announcements to the eLc site, and order course books or textbooks.
• May prepare seating charts, attendance records, distribute / collect exams or other graded materials, entry and verification of grade calculations.
• Facilitate letters of recommendation by faculty.
• Coordinate and assist with take-home exams.

Percentage of time

Duties / Responsibilities

Research Support

• Transcribes, types, prints, proofreads, formats, and corrects drafts and final versions of manuscripts, reports, documents, correspondence, scholarly articles and mailing lists for assigned faculty.
• Supports research and service responsibilities of assigned faculty by obtaining and organizing information, preparing reports, and maintaining files.
• Creates and maintains appropriate files; processes paperwork for clerkships.

Percentage of time

Duties / Responsibilities

Event Support

• Provides support for events hosted by the School of Law by assisting with setup, being active and available during events, and clean up.
• Coordinate room reservations, catering, parking, announcements, IT services for events;
• Process all related financial transactions for events within 30 days of the event.

Percentage of time