Accounts Payable Specialist

Essential Functions :

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Accounts Payable Specialist is responsible for managing accounts payable transactions including assistance with corporate credit card reconciliations, processing vendor payments, and various other transactional issues.

This position ensures accounts payable transactions are recorded promptly and accurately in accordance with internal accounting policies.

This position requires more than just data entry; this position requires that the person sees the big picture and can use analytical skills to help ensure the Accounts Payable team is running efficiently and effectively.

This person must be dependable, meticulous, very organized, and have strong analytical and research skills. In addition, this person must work well in a high-paced and growing environment while maintaining a strong diligence.

Roles and Responsibilities :

• Enter AP invoices, ensuring accurate GL, job, and / or equipment coding
• Assist in preparing and performing weekly AP payment runs
• Research and resolve invoice discrepancies and issues
• Reconcile AP statements
• Help monitor and manage all incoming AP correspondence, including AP inbox
• Ensure accurate and complete tax records and vendor W-9 forms
• Correspond with vendors and respond to inquiries
• Maintain vendor files
• Produce monthly reports as necessary
• Provide supporting AP documentation for audits as requested
• Resolve payment discrepancies and disputes
• Ensure proper maintenance, filing, and storage of AP records
• Additional ad hoc tasks and projects as assigned.

Success Factors :

• Strong attention to detail
• Must be highly organized, analytical, and have strong time management skills
• Excel at problem solving and research, with ability to see the big picture
• Strong sense of urgency
• Previous ERP experience
• Knowledge of GAAP and basic accounting principles
• Ability to maintain a high level of accuracy under time constraints
• Collaborator and ethical, with excellent written and verbal communication skills
• Strong people skills and solid team working abilities
• Receptive to feedback from supervisor
• Working knowledge of Microsoft Office products

Experience and Education :

• 5+ years of Accounts Payable experience
• Bachelor’s degree in accounting, business administration, or equivalent combination of education and experience
• 2+ years of construction, utility, or job costing experience
• Must have a GED or high school diploma

Additional Requirements / Licenses / Certifications :

• Possession of, or ability to obtain, a valid State of Residence Driver’s License is required within two weeks of employment.
• Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen.

Notes :

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.