Administrative Coordinator

Title : Administrative Coordinator

Employee Classification : Administrative Coordinator

Campus : University of North Texas

Division : UNT-Provost

SubDivision-Department : UNT-College of Engineering

Department : UNT-Biomedical Engineering-130300

Job Location : Denton

Salary : Salary commensurate with experience

FTE : 1.000000

Retirement Eligibility : TRS Eligible

About Us - Values Overview :

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth.

We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education.

We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all.

We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure.

Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu .

Department Summary

The Department of Biomedical Engineering is committed to educating and creating well-rounded, knowledgeable, biomedical engineers who are passionate about improving the quality of life for people in Texas, the United States and the world.

With our populations aging and our brave veterans returning from wars, there is an increasing need for qualified biomedical engineers who can alleviate problems by conceptualizing, designing, creating and validating state of the art medical devices, processes and software.

Our unique undergraduate curriculum prepares our students for the challenges that lie before them, thus enabling them to be competitive in today’s job market.

We offer a 3-in-1 degree. Our graduates will get a degree in Biomedical Engineering and will also have the option of getting 2 minors one in mathematics and the other in another engineering discipline or Biology.

We also offer a pre-medical track for future physicians wanting to get an engineering degree. Our graduate program is structured similarly to offer more options to our students.

Our students undergraduate and graduate, will have the opportunity to work with outstanding faculty, conducting innovative research in biomaterials, biomedical instrumentation, nano-technology and biomechanics.

Position Overview

The Biomedical Engineering Department at the University of North Texas is seeking to hire an Administrative Coordinator to join our team.

This is an advanced administrative position assisting the Chair of the newly formed Biomedical Engineering department. Work involves performing a variety of technical and administrative duties.

Responsibilities of the position include, but are not limited to :

• Relieves the Chair of a large volume of decisions complex in nature.
• Performs a variety of administrative support tasks that are nonroutine and nonrepetitive in nature, and requires the use of considerable independent judgment and initiative.
• Work assignments may involve continuing responsibility for designated activities or result from conference with the administration.
• Responsible for determining methods and procedures to be used, priority of assignments and necessity for review by the chairman or administrator.

Work includes public contact in interpreting and promoting the departments programs and rendering administrative decisions.

Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel is usually included in the job responsibilities.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience;

or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting / budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications :

• Work experience in similar position.
• Ability to multitask and prioritize tasks.
• Positive work ethic and cheerful disposition.
• Willing to work with others faculty, staff and students.
• Experience with scheduling, budgeting.
• Proficient in MS Word, MS Excel, MS PowerPoint.

Required License / Registration / Certifications

N / A

Job Duties :

ASSISTING CHAIRPERSON :

Receives and coordinates daily responsibilities as designated by the Chair and coordinates the operation of the office.

GENERAL OFFICE :

• Provides oral and written interpretations of policies and procedures concerning the department and the university to staff.
• Supervises the maintenance of departmental facilities; submits or delegates the work requests for repairs and upkeep.

FINANCE / BUDGET :

• Gathers and organizes all necessary budget information for department head for planning purposes and helps completes budget information to be submitted to the Dean.
• Keeps up with financial status of accounts and money remaining each semester. Reports potential budget concerns to chair as needed.
• Maintain a purchasing card for departmental needs, and reconciler for faculty / staff members Pcard.

PURCHASING :

• Prepares purchase orders, IDOs, and reimbursements for all purchases in the department.
• Preparation of all paperwork for faculty searches and appointments.

Work Schedule :

Monday-Friday 8am-5pm

Driving University Vehicle :

Security Sensitive :

This is a Security Sensitive Position.

Special Instructions :

N / A

Benefits :

For information regarding our Benefits, click here .

EEO Statement :

The University of North Texas System is firmly committed to equal opportunity and does not permit and takes actions to prevent discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices.

The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.