Employment Specialist

Employment Specialist

The Employment Specialist is responsible for ensuring organizational compliance with federal and state employment authorization and background investigation regulations. Focuses on I-9 employment eligibility verification, visa work authorization tracking, and non-employee (Traveler, Contractor, Business Associate) compliance. Collaborates across all departments to maintain legal and regulatory compliance while supporting operational efficiency and risk mitigation. Plays a critical role in maintaining a safe and legally compliant environment for patients, staff, and the broader healthcare community.

Key Responsibilities :

• I-9 Employment Eligibility Verification : Ensures timely completion and reverification of Form I-9. Conducts internal audits of I-9 records to ensure ongoing compliance. Purges eligible I-9 records. Stays current on updates to E-Verify and federal employment eligibility regulations.
• Visa and Work Authorization : Monitors work authorization status for foreign national employees and ensure timely renewals. Collaborates with legal counsel and external immigration partners to support visa processes (e.g., H-1B, OPT, STEM OPT, J-1). Maintains accurate and confidential records of visa documentation and expiration timelines. Provides guidance to hiring managers on work eligibility for visa holders.
• Non-Employee Compliance : Coordinates onboarding compliance for non-employees including Traveler, Contractor, Business Associate. Ensures appropriate documentation (e.g., background checks, confidentiality agreements) is collected and maintained. Develops and maintains non-employee tracking systems and review access at regular intervals.

Qualifications :