Job Description
Under the direction of the Senior Regional Office Coordinator, the Office Coordinator will ensure the Chicago office reception runs smoothly on a day-to-day basis alongside supporting the facilities team.
They will act as the admin and coordinator for first impressions at the reception desk while also playing a role in other various admin related facilities needs.
They will work closely with the Senior Coordinator and headquarters teams to ensure the workplace aligns with our values and culture and enables our teams to delivery their best work.
Their work helps to enhance employee productivity and creates a welcoming environment for our employees, clients, contractors, and visitors.
This role requires an energetic professional who enjoys wearing multiple hats. They should be well organized, adaptable, personable and enjoy administrative responsibilities.
Reception :
- Interface with employees and visitors and act as liaison between the front desk and the Facilities Team
- Support the office in answering the doorbell and greeting visitors, clients, employees, etc.
- Support managing Facilities email Inbox and redirect inquiries
- Receive, sort and distribute mail and package deliveries.
Facilities / Security
- Assist with office badging needs (issuing, cancelling, replacing, etc.)
- Assist Senior Coordinator with greeting and assisting new hires
- Assist Senior Coordinator with Building Service Tickets (too hot, too cold, clogged drain, etc.)
Hospitality / Event Coordination :
- Assist Senior Coordinator to facilitate space needs for internal events and meetings
- Assist with managing the hospitality / event calendar’s caterings needs
- Assist with office supply administration
- Support company sustainability goals
Who I work with
Internal
o Facilities Team
o HR Ops Team
o HR Recruiting Team
o Business Systems Team
o Service Desk Team
o All Employees
External
o Property Management Team
o Maintenance Team
o Physical Security Team
o Janitorial Team
Notes
This is a part-time role for Mondays-Wednesdays only. Candidates MUST sit in Chicago and will be onsite all 3 days weekly.
Hours- 8 : 30-4 : 30 EST with room for flexibility on both sides
Top Skills-
- Customer service
- Self-starter, ability to work independently
- Ability to multi-task in a fast-paced environment
- Proficiency with computers
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